Reporting to the Manager, Community Partnerships Program (CPP), the Coordinator is responsible to ensure that all funded projects’ files are properly maintained ensuring all required documents are completed as per program standards, all logs are accurate and up-to-date and that all upcoming deadlines are flagged with appropriate project officers. This position also contributes to the standardization of processes, procedures and tools and provides support to colleagues responsible for grant partnership management.
The Coordinator is suited to someone who is process-focused, shows initiative and flexibility, has excellent organizational and time management skills with an exceptional attention to detail. The successful candidate will also have solid analytical skills and experience with grant and / or loan management good practices. The role also demands strong computer skills and experience working with budgets and tracking tools in Microsoft Excel.
You will enjoy:
Culture: an organization that is guided by our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Meaningful Work: have an impact at the individual and community level across Canada with the opportunity to grow and learn at one of Canada’s largest non-profit organizations.
Opportunity: to work with the best and brightest in the non-profit field, in an environment that promotes continuous learning, creativity and collaboration.
Employee Benefits: comprehensive cost shared health and dental plan, and competitive vacation entitlements.
Who you are:
You are organized and detailed-oriented – you can stay on-top of multiple projects and you have a quick-eye for details that might otherwise get missed.
You are adaptive - you can rapidly shift gears from one assignment to another.
You are a team player - you work hard to maintain solid team dynamics and have a strong collaborative approach.
You are results-oriented – you pride yourself in getting things done; enjoy working in a team that is highly productive and you take personal initiative.
In this role you will:
Coordinates second-level review of all incoming documents.
Supports meeting target processing timelines by tracking and monitoring progress of all project files and providing regular follow up to reviewers.
Prepares and finalizes program documentation packages for review and approvals.
Supports the drafting of legal agreements and amendments for approved projects
Processes requests for payment by ensuring that all required documentation and approvals are in place.
Maintain tracking tools, logs and master project files and ensures accuracy of program and project tracking data.
Provide support for grant management and monitoring across the granting life-cycle.
Ensure the existing community partnerships process is implemented effectively.
Actively participate in coordination meetings, internal and external, and ensure alignment with community priorities and scope of CPP and CRC recovery programming.
Support with the day-to-day activities of all active CPP programs.
Participate in disaster planning, preparation and response, as required.
Contribute to a healthy and safe working environment.
We’re looking for:
Bachelor’s degree in Social Sciences or related discipline.
Minimum of 3-6 years of job-related work experience or, an equivalent combination of education and experience.
Understanding of the Red Cross and the role of community-based organizations in disaster response and long-term recovery, will be strongly preferred.
Excellent verbal and written communication skills in English.
Fluent in both English and French (written and oral) preferred.Additional languages an asset.
Strong writing skills with an ability to synthesize information from multiple sources.
Analytical capacity, ability to problem solve and strong attention to detail.
Shows initiative and has the ability to adapt and innovate in sometimes challenging circumstances.
Ability to work in a fast-paced environment.
Effective stress management skills.
Ability to learn quickly and adapt priorities as required.
Effective interpersonal skills including an ability to work and communicate effectively with cross-functional. teams and to collaborate with colleagues remotely.
Excellent knowledge of the Microsoft Office suite, in particular proven skills in Excel.
Must complete a satisfactory Canadian criminal record reference check or Enhanced Police Information Check.
Work location is at our National Office in Ottawa, ON.
Please note that there is no relocation package for this position.
Thank you for your application, however only selected candidates will be contacted.
The Canadian Red Cross is committed to gender equality and social inclusion in our workplace. All qualified applications will receive consideration without regard to sex, gender identity, gender expression, sexual orientation, race, ethnic origin, color, religion, nationality, disability, age, or any other characteristic protected by applicable law. We encourage all qualified persons to apply particularly Indigenous peoples, persons with disabilities, ethnic minorities, visible minorities, and others who share our values and contribute to fostering an inclusive and diverse workplace. Please notify us as soon as possible of any adaptive measures you might require at any stage of the recruitment process.
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