Position Title
Assistant Registrar, Timetable & Scheduling Systems
Department/Unit
Registrar's Office
Location
Halifax, Nova Scotia, Canada
Duration of Contract (if applicable)
1-year
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Reporting to the Associate Director, Academic Regulations, the Assistant Registrar is responsible for activities related to timetable operations and class scheduling. They manage a team of five full time staff that develop and build the academic timetable and formal examination schedule for all programs. The incumbent develops standards and approaches to ensure scheduling systems and technology support adaptability and effective space management for the Registrar’s Office, and broader university community.
Key Responsibilities
- Oversee academic scheduling processes, including the development of the undergraduate, graduate, and professional academic timetables, course administration, internal and external examinations.
- Manages the formal exam period including room set up, scheduling of invigilators, and is key point of contact for issues that arise during the exam period.
- Develop and implement data reporting and analytics to illuminate current state of academic scheduling and space utilization at Dalhousie and support evidence-based decision making in support of Strategic Enrolment Management for the University.
- Lead the implementation of new projects related to academic scheduling, space utilization, internal and external examinations.
- Investigate new initiatives and best practices in the academic mobility and Higher Education industries
- Responsible for the daily management of five full time staff members.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
- Undergraduate degree and minimum of three to five years’ related administrative experience in post-secondary environment (or an equivalent combination of training and experience).
- Demonstrated excellence in oral and written communications.
- Considerable knowledge of scheduling support applications such as Oracle, student information systems or databases (preference given to Ellucian products such as Banner), Infosilem Scheduling Software, Enterprise Room Booking Software.
Assets
- Experience in academic records, information management, and/or large-scale scheduling.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core and
leadership competencies, in particular:
- Integrity
- Communication
- Thinking and Acting Strategically
- Relationship Building
- Resource & Process Management
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
