Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond. WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care. At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.
Position Vacancy: Purchasing
Work Type: Full Time
Position: Procurement Coordinator
Location: WRHN @ Midtown
Posting Period: August 21 20026 - August 28 2026
Position Summary:
The Procurement Coordinator supports purchasing and strategic sourcing activities by coordinating procurement processes, maintaining accurate records, supporting supplier and stakeholder relationships, and ensuring compliance with organizational policies and applicable legislative requirements. This position is responsible for processing and expediting purchase orders; coordinating product evaluations, trials, conversions, and implementations; assisting with supply, invoice, return, backorder, and recall-related issues; and supporting contract administration, reporting, and procurement system activities.
Working closely with Sourcing Specialists, internal stakeholders, and suppliers, the Procurement Coordinator helps deliver timely, efficient, and value-driven procurement services that support operational and strategic objectives.
Key Responsibilities
- Process, monitor, and expedite purchase orders for goods and services in accordance with organizational policies, procurement procedures, and applicable legislation.
- Coordinate product evaluations, trials, conversions, and implementations with clinical stakeholders and suppliers.
- Coordinate product returns, backorders, recalls, and supply issues to ensure continuity of operations and timely resolution.
- Investigate and coordinate the resolution of pricing, receiving, purchase-order, and invoice discrepancies with Finance, Logistics, internal requestors, and suppliers.
- Maintain complete and accurate purchasing, sourcing, and contract records, including documentation related to renewals, amendments, approvals, and retention requirements, to support compliance and audit readiness.
- Support contract administration activities, including document management, contract renewals, amendments, and record retention.
- Communicate with suppliers regarding pricing, availability, delivery, product, and contract-related matters.
- Coordinate with Supply Chain, Finance, Logistics, clinical programs, and other stakeholders to support timely issue resolution and effective procurement processes.
- Provide guidance, training, and support to end users on procurement processes, requisitioning procedures, and procurement systems.
- Collect, maintain, validate, and analyze procurement and supply chain data to support reporting, decision-making, and operational planning.
- Prepare and assist with spend analysis, compliance reporting, inventory-related analysis, and key performance indicator reporting.
- Support procurement-related ERP data maintenance, user acceptance testing, system upgrades, issue identification, and data-integrity activities.
- Identify and participate in continuous improvement initiatives that enhance procurement processes, service delivery, operational efficiency, and data quality.
Assist with other procurement and sourcing activities as assigned.
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Position Requirements:
- Two-year college diploma in Business, Supply Chain Management, Purchasing, Logistics, Finance, or a related field.
- Minimum one year of related experience in procurement, purchasing, supply chain, contract administration, or materials management.
- Experience processing purchase orders, maintaining procurement records, and supporting contract administration activities.
- Knowledge of procurement principles, public-sector purchasing practices, contract administration principles, and supplier relationship management.
- Strong analytical and problem-solving skills with the ability to investigate discrepancies, resolve issues, and interpret data.
- Proficiency with ERP systems, procurement software, Microsoft Excel, and other Microsoft Office applications.
- Demonstrated ability to maintain accurate records, ensure data integrity, and prepare reports.
- Excellent organizational skills with the ability to manage multiple priorities, adapt to changing demands, and meet deadlines.
- Strong interpersonal, communication, and customer service skills, with the ability to collaborate effectively with internal stakeholders and external suppliers.
- Experience providing training, guidance, or user support related to systems and processes is considered an asset.
- Demonstrated commitment to accuracy, compliance, continuous improvement, and maintaining confidentiality of sensitive information.
- Professional purchasing or supply chain designation (e.g., SCMP, CPPB, CPM), or progress toward a designation, is considered an asset.
Knowledge of Ontario's Broader Public Sector Procurement Directive, applicable trade agreements, and healthcare supply-chain practices is considered an asset.
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Application Instructions:
EMPLOYEES OF WRHN MIDTOWN & CHICOPEE ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING INFOR.
Where applicable, as per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.
WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.
Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.
International Applicants
If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.
Attention Registered Nurses: Please provide a copy of your resume when applying to the position. Applications received without this information may not be considered.
