The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!
This is specialized and technical clerical work in the City Clerk Department. The incumbent assists the Administrator in the development, coordination and implementation of the City’s corporate records management system and oversees the consistent application of the corporate records classification system by city departments; coordinate and monitor corporate records conversion projects; provides guidance to city departments in records conversion projects; designs, develops, tests, implements and maintains electronic corporate records management systems; assists City staff on established records management procedures, requirements and policies; maintains and updates a variety of files, records and logs; participates in updating procedure manuals and in the development of user training material. Also assists staff and members of the public seeking information, conducts record searches to locate and retrieve information and materials related to Freedom of Information and Protection of Privacy (FIPPA/FOI); may assist with the undertaking of FOI processes in compliance with FIPPA, responds to inquiries and conducts sessions on best practices with respect to the collection, use, disclosure, retention and disposal of personal information. Performs related work as required.
Qualifications include completion of a diploma program in records management, archival or library studies plus sound related experience, or an equivalent combination of training and experience. Considerable knowledge of records management systems, records classification, profiling, coding and indexing principles, computer applications (e.g. MS Word, Excel, Adobe, DBTextWorks, Quest). Knowledge of the Freedom of Information and Protection of Privacy Act of BC, in order to comply and advise in accordance with FIPPA. Sound knowledge of the functions, organizational structure and work flow of city departments. Ability to organize and prioritize project requirements, review and assess documents and work flow procedures; recommend appropriate records classification and retention schedules, and Freedom of Information and Protection of Privacy Act (FIPPA) criterions; assist the Administrator in developing new recordkeeping solutions and to participate in the development and implementation of electronic records management systems. Ability to deal effectively and courteously with others, and provide assistance and information on the records management system; maintain sustained attention to detail; perform physical tasks requiring bending, standing for long periods, and lifting boxes weighing up to approximately 15 kilograms. Driver’s License for the Province of British Columbia is required.
Please submit your application no later than Monday, September 28, 2020.
Copies of relevant professional certificates or degrees will be required at the time of the interview. We thank all candidates for applying, but only those short listed will be contacted.
Please contact Human Resources at 604-294-7303 if you do not receive a confirmation email within 1 hour of submitting your application online.