The HR Coordinator supports the Human Resources department and serves as a key point of contact for HR matters. Reporting to the Director of Human Resources, this role is responsible for providing administrative and operational support for HR activities, including full-cycle recruiting, payroll processing, onboarding, health and safety and maintenance of employee records. The position requires multitasking and strong time management to handle multiple priorities. Excellent communication and interpersonal skills are essential, as well as approachability, empathy, and cultural sensitivity. Professional conduct is expected in challenging situations.
The HR Coordinator works with a small, collaborative, energetic, and supportive HR team. The role is ideal for someone with human resources or payroll experience in a manufacturing environment. Supporting employee needs at work helps advance its mission to make work comfortable for all.
- Assists with processing weekly payrolls, reviews time records, verifies payroll accuracy, and addresses issues as they arise.
- Updates the HRIS system, maintaining current personnel records, data integrity, and security.
- Assists with time and attendance data and payroll journals and ledgers.
- Assigns employee numbers and punch cards to new staff.
- Maintains open communication with employees to ensure understanding of policies and benefits.
- Assists with benefits administration and supports employees with claim submissions.
- Serves as backup for the entire payroll function when the Payroll Manager is absent.
· Responsible for end-to-end recruitment activities, such as drafting job postings, finding and evaluating applicants, coordinating interviews, assessments and background checks.
· Manages job offers and communicates with candidates.
· Facilitates the onboarding process for new employees by assigning mandatory training, leading orientation sessions, and maintaining follow-up communications.
· Assists the Human Resources department with all relevant tasks, including planning and attending company events, staff celebrations to foster a positive workplace culture.
· Coordinates and monitors training activities, communicates sessions effectively, and updates the employee development matrix to ensure all staff remain informed and actively engaged with both mandatory and developmental learning opportunities.
· Maintains and updates organizational charts to provide clarity on reporting structures and departmental changes.
QUALIFICATIONS
· 2 years’ previous experience working in Human Resources, preferably in a fast-paced manufacturing setting; previous payroll experience is preferred.
- Completion of post-secondary education in Human Resources required.
· Proficiency with HRIS systems and Microsoft Office Suite.
- Knowledge of ESA and employment legislation in Ontario is required.
- Strong attention to detail, communication and organizational skills.
- Ability to maintain discretion and handle sensitive information.
- Ability to multi-task in a fast-paced environment with minimal supervision.
· Possession of a valid driver’s license, current insurance, and reliable access to a vehicle is required, as travel to multiple locations may be necessary.
· Communication: Must be able to interact professionally, communicate effectively and exchange information accurately with all internal and external customers through face-to-face, virtual, email and phone communications; employees are frequently required to talk or hear; superior interpersonal, written, and verbal skills are required, along with proficiency in grammar, spelling, punctuation, and composition.
· Mobility: Must be able to sit/stand at a computer terminal for extended periods of time; required to go to various locations throughout the organization, including other sites on occasion; some reaching for items above and below desk level; some reaching, bending, squatting and stooping to access files.
· Manual Dexterity & Coordination: Must have strength, dexterity and coordination to regularly operate a computer keyboard and phone;dexterity and coordination to handle files, occasional lifting up to 10 kg.
· Vision: Specific vision abilities required by this job include the ability to view computer screens and documents for accuracy.
· Cognitive Ability: Must be an analytical, logical thinker with excellent problem-solving abilities; must be accurate and detail-oriented; must be able to calculate figures and amounts; ability to write business correspondence, use common sense, and carry out detailed written and oral instructions is required; strong organizational skills, excellent attention to detail, and effective prioritization are essential; must act responsibly, discreetly, ethically, and maintain strict confidentiality.
This role is mainly in a quiet office, using computers and standard office tools, with communication across phone, email, virtual meetings, and in-person. Some tasks occur in the manufacturing facility, where dust and noise are present.
Key points:
· Frequent interaction via various channels is necessary.
· The environment is dynamic with frequent interruptions; multitasking and independence are essential.
· Handling sensitive issues and stress professionally is required.
· Participation in relevant seminars or training is expected.
· Compliance with company and OHSA safety standards, including proper use of PPE and support for housekeeping.
May need to work beyond regular hours to meet business demands
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Work Location: In person
