Job Posting # 898424
Position: Executive Assistant I
Location: Toronto General Hospital
Department: Medical Imaging and Laboratory Medicine
Reports to: Vice President, Clinical & Director, Outpatient Strategy & Diagnostic Performance Laboratory Medicine Program
Hours: 37.5 hours per week
Salary: $28.52 to $35.65 per hour
Status: Temporary Full Time (13 months)
Reporting to the Vice President, Clinical & Director, Outpatient Strategy & Diagnostic Performance, the Executive Assistant exercises considerable judgment and independence to provide complex administrative support services. This role requires a detail-orientated, self-driven, proactive professional with a high degree of organization, passion for continuous improvement, and ability to navigate a complex organization with political astuteness.
As Executive Assistant your key responsibilities will be:
Ensuring efficient operation of the office
Organizing, and continuously improving, ongoing business office processes (e.g. procurement)
Facilitating the production of documents/materials (i.e. minute-taking, presentations, spreadsheets)
Coordinating and maintaining executive schedules/calendars
Coordinating, organizing or planning meetings/events
Developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats
Performing clerical support functions
Performing committee meeting responsibilities, as required
Performing other duties consistent with the job classification, as assigned
Completion of a recognized business post-secondary program at the diploma or degree level, or recognized equivalent. Masters degree is preferred.
Five (5) years related administrative support experience
Excellent organizational and time management skills
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Ability to produce professional documents on behalf of VP and PMD
Ability to produce high quality work in accordance with Hospital standards
Ability to work well under pressure and use good judgment in assessing difficult situations
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
POSTED DATE: May 12, 2022 CLOSING DATE: until filled
University Health Network thanks all applicants, however, only those selected for an interview will be contacted. UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.