Administrative Assistant
Hamilton Health Sciences Corporation
Hamilton, ON
Job Number: 79221
Job: Administrative/Service
Primary Location: Ontario-Hamilton
This position will be located at: Hamilton General Hospital
Status: Regular Part-time
Hours per week: 20
Number of Openings: 1
Union Code: Non Union Employees
Minimum Salary: 23.9600 Hourly
Maximum Salary: 30.7200
Post Date: Nov 14, 2019, 5:00:00 AM
Close Date (Period for Applying) - External: Nov 21, 2019, 4:59:00 AM

Unit Summary

The MSA represents and advocates for the interests of the Medical Staff and for the patients we serve, with the leadership of HHS, and provides communication between HHS leadership and the MSA membership. Our objectives are:
  • to ensure excellence in patient care at HHS
  • to create an environment of trust for the Medical Staff
  • to support the best interests and advocate for the Medical staff
  • to foster leadership development to ensure the Medical Staff can play an effective role in HHS governance, decision-making, and planning
MSA is responsible for holding quarterly meetings of the general membership to address and share information on issues relevant to the MSA membership. The MSA provides support, advice, and advocacy for members of the Medical Staff who are experiencing difficulties in the workplace, ensuring that due process is followed so that issues can be resolved in a confidential and effective manner and strives to create a collegial, collaborative, and trusting work environment for its members across all HHS sites.

Position Summary

The Administrative Assistant to the Medical Staff Association (MSA) and MSA President provides support to the association members. Duties include, but are not limited to, leading communication between the MSA Executive and membership through a variety of mediums; edit, create and maintain web site content; support the MSA's mission through all workplace activities; manage both MSA Executive and MSA membership meetings and support the MSA annual election process. Other projects to support and promote the mission of the MSA as required.

Schedule Work Hours

Part Time; Monday to Friday

This position is temporary until January 2021.


1. Graduate of a medical administration program or equivalent
2. Minimum of 5 years of recent, relevant experience in a senior administrative role
3. Advanced computer skills in a Windows environment including Outlook, Word, Excel, Access, Powerpoint and comfortable with learning new computer skills as required
4. Excellent minute-taking skills
5. Proficient keyboarding skills (60 wpm)
6. Excellent organizational and problem solving skills
7. Demonstrated ability to work on own initiative, develop and initiate systems that create efficient workflow, establish priorities and meet deadlines effectively
8. Demonstrated excellence in effective communication and interpersonal skills within a professional environment
9. Demonstrated ability to work independently and within a team environment
10. Demonstrated ability to appreciate confidential nature of the position

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources Operations at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement
Article 10.7 (d), ONA Collective Agreement
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
Article 14.04, OPSEU 209 Collective Agreement
Article 2.07 and Article 13, PIPSC RT Collective Agreement