Administrator, Accounts Payable
This role supports day-to-day accounts payable operations by ensuring accurate, timely processing of invoices and payments in a high-volume, fast-paced environment. You’ll work closely with vendors and internal teams to resolve discrepancies, maintain strong financial controls, and support overall accounting operations.
LOCATION: 100 Citigate Dr, Ottawa
VACANCY TYPE: Replacement
DUTIES & RESPONSIBILITIES:
- The incumbent may be responsible for all or some of the following:
- Gathering, sorting, and filing documents and related information
- Data entry for high volume of transactions, including matching to goods received documentation and purchase orders
- Critical review and edit of tickets and invoices as necessary to ensure accurate payments and proper costing
- Communicating with vendors regarding discrepancies, timelines, and procedures
- Ensure procedures are adhered to and deadlines are met for invoice and payment processing.
- Assisting to other team members to meet their cross-training requirements.
- Participating in the development and ongoing changes to policy and procedures as necessary to maintain proper costing and payment
- Liaising with internal and external stakeholders to gather information and meet deadlines
- Process payments by verifying transaction information, scheduling and preparing disbursements and obtaining proper authorization of payment
- Reconciling statements and transactions
- Resolving account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
- Providing back-up to Reception
- Prepare reports as necessary
- Other tasks as required
REQUIREMENTS:
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Computer knowledge of Microsoft Outlook , Microsoft Word, Microsoft Excel, and SAP (asset)
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Basic understanding of accounting functions, invoicing, payments, credits, and reconciliations
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Accounting diploma or 1-3 years’ experience in a similar role is an asset
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Ability to work in a fast-paced environment with a lot of change and many deadlines
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Experience within a high-volume transaction environment is considered a strong asset
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Good interpersonal and communication skills
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Knowledge of the construction industry would be an asset, with a focus on heavy trucks and equipment.
WORKING CONDITIONS
Working conditions are normal for an office environment.
COMPENSATION
The expected range for this position is $44,000 - $55,000. Placement within the range is dependent on a variety of factors including qualifications and experience.
TOMLINSON OFFERS:
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Competitive wages
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Bonus programs
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Employer paid health and dental benefits
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Extensive training programs and tuition reimbursement
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Retirement benefits program
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Family-oriented team environment
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Employee discounts and other rewards programs
The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies. We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.
