About Us:
The Administrative Alliance are a team of recruitment experts with over 60 years of combined experience. We are skilled at matching administrative professionals with their career goals. Please visit our website: https://www.masongroup.ca/administrativealliance/
Our client, located in Mississauga is looking for an Administrative Assistant to join the team on a Contract basis (until the end of Sept 2026).
This is an excellent opportunity for a highly organized administrative professional to support the leadership team. This position will play a key role in providing critical administrative and coordination support.
What you’ll do:
- Manage schedules and coordinate departmental meetings, offsite meetings, and events.
- Coordinate all logistical activities such as booking meeting rooms, sending out calendar invites, notices, arranging refreshments/catering, set up/arrange any necessary AV equipment, prepare agendas, presentation materials, taking minutes and action items.
- Prepare and process requisitions, payment of invoices and monthly expense tracking
- Working closely with Executive Assistants and providing support for various departmental projects.
- Respond to internal and external requests for assistance, directing inquiries as appropriate; and be the ambassador for the department for employees, leaders, vendors and other external stakeholders to support consistency across the organization
- Maintain departmental records and files.
- Evaluate office procedures and assist with process improvement initiatives to enhance efficiency.
- Ad-hoc duties as assigned.
What you bring:
- Post-secondary education in Office Administration, Business Administration, or related field.
- 3+ years of administrative experience supporting senior level office staff.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and relationship-building skills.
- Proficiency in MS Office, Concur, and SharePoint.
- Eligibility to obtain Transportation Security Clearance.
Work Model: Hybrid 3 days per week in office, 2 days remote
Job Types: Full-time, Fixed term contract
Contract length: 3 months
Pay: $33.00-$35.00 per hour
Experience:
- Administrative: 3 years (preferred)
Work Location: Hybrid remote in Mississauga, ON L5P 1B1
