About the Company
Forge Recruitment is excited to partner with a distinguished legal firm renowned for its dynamic workplace and commitment to professional growth. With a focus on fostering a supportive and inclusive environment, this firm offers the chance to work alongside some of the brightest minds in the legal field. Known for its collaborative culture, our client is dedicated to empowering its employees to excel personally and professionally.
About the Role
- We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support three lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the Firm.
- Manage calendars and schedule appointments using Outlook and various planning tools.
- Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
- Complete monthly reconciliations of expenses for assigned lawyers.
- Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
- Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
- Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.
- Arrange meetings, including preparation of documents, catering, and logistical support.
- Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
- Support with reviewing, assembling, and organizing documentary evidence for complex cases.
- Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
- Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).
- File and coordinate the service of court documents.
- Handle scanning and photocopying of necessary documents.
- Schedule and coordinate frequent travel arrangements.
- Perform additional administrative tasks as needed to support the team.
The Offer
- Health and Dental Benefits and remuneration package ranging between $57,000 - $75,000 based on the experience
- Ongoing job-specific training and opportunities for professional development
- A positive and inclusive work environment
- Hybrid work setting
What You Bring
- Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
- Have 2+ years of experience as a Legal Assistant or similar role, or equivalent experience.
- Demonstrate strong organizational and prioritization skills, with the ability to work independently.
- Exceptional technical skills and meticulous attention to detail.
- Strong organizational and teamwork abilities.
- Proficiency with Microsoft Office applications.
- Knowledge of legal software, such as iManage and Cosmolex.
- Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
- Self-motivated, proactive, and capable of completing tasks with minimal supervision.
- Excellent interpersonal, written, and verbal communication skills.
- Ability to work effectively under pressure.
Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.
Job Types: Full-time, Permanent
Pay: $57,000.00-$75,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Paid time off
- RRSP match
- Vision care
- Work from home
Work Location: Hybrid remote in Vancouver, BC
