Human Resources Coordinator
University of Toronto
Toronto, ON
Job Number: 1903958

Faculty / Division: Joseph L. Rotman School of Management

Department: Rotman: Human Resources

Campus: St. George (downtown Toronto)

Under the general direction of the Director, HR, and the indirect supervision of the HR Consultants, the HR Coordinator is responsible for the monthly and bi-weekly payroll function for the Rotman School of Management, and providing recognition and training services and support to management and HR staff at the school.

The incumbent oversees the administration of the HRIS system, and human resource/payroll documentation, attendance tracking in the Human Resources Information System (HRIS), data management, data integrity as well as the provision of timely and accurate HRIS reports to the Director, HR, the CAO, members of the Finance team and various clients (on a per request basis).

In addition to the data integrity within HRIS, the HR Coordinator has the overall responsibility for the records management of the employee, benefits and payroll files that are stored in the Human Resources Department that must be in compliance with legislation (FIPPA primarily).

The incumbent develops programs and executes the delivery of Rotman-specific reward & recognition programs. Works within the HR team to enhance current programs and create new programs. Manages all aspects of HR events and celebrations, coordinating with key stakeholders throughout the event management process.

This position is a resource for the HR team by providing support and services to ensure internal HR training is delivered according to standard, taking into account adult education principles and the Rotman audience. The HR Coordinator develops and delivers group and individual training sessions and information sessions to other administrators in the Rotman client group on HRIS, payroll, benefits and pension policies, processes and procedures. In addition, the HR Coordinator is responsible for process improvements to enhance efficiencies within the administration of payroll, pension and benefits.

Bachelor’s degree with a specialization in Human Resources or an equivalent combination of education and experience. Working towards Certified Human Resources Professional, Adult Education Degree or Diploma considered an asset.

  • Minimum 3 years HRIS experience using HRIS (SAP preferred) to process bi-weekly and monthly payroll
  • Minimum 3 years experience administering HR processes, payroll, and attendance provisions of collective agreements, and Academic/PM/Confidential terms and conditions of employment
  • Experience supporting learning programs for adult audiences
  • Experience generating statistical reports from HRIS
  • Experience managing employee records
  • Experience developing and administrating formal and informal recognition plans.
  • Experience working in a confidential setting
  • Experience dealing effectively with a diverse group of clients in difficult or sensitive situations
  • Basic knowledge of adult education principles and learning best practices.
  • Knowledge of human resources best practices and employment legislation
  • Knowledge of formal and information recognition best practices including CRA legislation regarding taxable benefits for recognition related items
  • Keyboarding skills, proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word and Excel. Experience with Visio an asset. Experience with HRIS an asset.
  • Proven attention to detail and accuracy and strong aptitude for numbers
  • Excellent oral and written communication skills
  • Excellent presentation skills
  • Excellent interpersonal skills
  • Strong analytical and problem-solving skills
  • Good organizational and time management skills
  • Conscientious individual who takes ownership of tasks for overall accountability
  • Proven ability to be tactful, discrete and maintain the highest level of confidentiality
  • Proven ability to use sound judgment, work under pressure, manage multiple and changing priorities, as well as demonstrate initiative
  • Demonstrated customer service orientation
  • Attention to detail.
  • Ability to manage a fluctuating workload under pressure and to meet deadlines.
  • Ability to work effectively as part of a team.
  • Exceptional client focus with an awareness of and sensitivity to diversity
Travel: None

Notes: 12-month term

Employee Group: Confidential

Appointment Type: Budget - Term

Schedule: Full-time

Pay Scale Group and Hiring Rate: C3 - Hiring Zone: $62,778 - $80,356 - Broadband Salary Range: $62,778 - $97,934

Job Field: Human Resources and Equity

Job Posting: Sep 9, 2019

Job Closing: Sep 22, 2019, 10:59:00 PM