Administrator, Payroll & Benefits
People & Culture
Hours of Work: This position is for 28 hours per week. The preferred schedule is 5 days per week but flexible for the right candidate and around the pay cycle.
Position Purpose and Summary
The Payroll and Benefits Administrator is responsible for the accurate and timely processing of payroll, ensuring compliance with relevant regulations, and providing exceptional customer service to employees regarding payroll inquiries and issues.
This role reports to the Team Lead, Payroll & Administration and maintains accurate payroll records, processes payroll transactions, and resolves payroll discrepancies.
Key Areas of Accountability
Payroll Processing
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Ensure that all information affecting an employee’s pay is processed accurately and on time including new contracts, terminations, salary changes, leaves, faculty payments, etc.
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Assist in preparing and submitting the semi-monthly Canadian and US Payrolls.
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Run payroll audits to ensure accurate records.
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Issue Records of Employment in a timely and accurate manner.
Data Management
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Update TD1 information into pay profile.
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Maintain accurate and up-to-date electronic payroll files for all employees.
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Maintain and update employee payroll records, as needed, including personal information, pay rates, and tax withholdings.
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Update employee time off balances, when necessary.
Employee Support
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Address and resolve payroll-related inquiries and issues from employees.
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Provide information to employees regarding payroll policies and procedures.
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Provide coverage for the Team Lead, Payroll & Administration on all payroll matters, as necessary.
Benefit Administration
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Prepare and submit union deduction and benefit reports on a monthly basis.
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Prepare and submit RRSP contributions report to Sun Life.
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Reconcile benefit invoices with payroll deductions and make necessary adjustments.
Support the Coordinator, Centres of Excellence with benefits enrolments and changes.
Reporting and Compliance
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Generate payroll reports for People & Culture as required.
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Assist with internal and external audits by providing payroll data and documentation.
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Support in the year-end process including year-end audits as required.
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Stay updated on federal and provincial regulations affecting payroll.
Process Improvement
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Identify opportunities for process improvements within the payroll function.
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Implement best practices and streamline payroll processes.
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Leverage technology to enhance payroll efficiency and accuracy.
The Person
Skills and Abilities
Technical Skills
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Strong Microsoft Excel skills.
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Excellent numeracy skills.
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Knowledge of Microsoft 365 suite.
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Knowledge of ADP considered an asset.
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Strong understanding of Canadian payroll regulations and tax laws.
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Payroll processes and compliance requirements.
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Benefits administration practices.
Communication and Interpersonal Skills
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Excellent written and verbal communication skills.
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Ability to collaborate with various departments and stakeholders.
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Strong problem-solving and analytical skills.
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Ability to handle sensitive employee information with the utmost confidentiality and security.
Attention to Detail
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High attention to detail and accuracy.
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Ability to manage multiple priorities and meet deadlines.
Personal
Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.
A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.
Servant-Leader Way of Life: Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.
Key Internal Interactions
Reports: Not Applicable
Reports to: Team Lead, Payroll & Administration
Standards & Requirements
Education: Undergraduate degree, courses with the National Payroll Association is considered an asset.
Experience: 2+ years of experience in payroll administration. Experience with US payroll is considered an asset. Experience in higher education or non-profit setting is preferred.
Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.
Benefits Of Working at TWU:
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A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
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Annual statutory holidays (14) with generous vacation accruement.
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Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
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Torch tuition scholarship for dependents of eligible employees attending TWU.
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Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.
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Subsidized meals at the main cafeteria.
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Discounts and perks for the on-site Trinity Western Outfitters Campus Store and coffee shops, as well as shops and restaurants in Fort Langley.
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Wellness benefits (i.e., counselling, sick days, personal days, and health/wellness spending account).
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Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).
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Free employee parking on campus.
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Special community events throughout the year.
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Employee and Family Assistance Plan (EFAP).
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A positive Christian fellowship environment.
Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law.
We particularly invite applications from indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact People & Culture.
Trinity Western University is located on the traditional ancestral territory of the Sto:lo people.
