ACITA Administrative Support
Native Council of Nova Scotia
Sydney, NS

Native Council of Nova Scotia

An Indigenous Advocacy Representative Organization representing, promoting and advancing the self-governing institutions and services of the off-reserve Aboriginal/Mi’kmaq of Nova Scotia, “Going Forward To A Better Future”. To further the objective of improving the social, cultural, educational and employment situation of the off-reserve Mi’kmaq/Aboriginal people.

POSITION TITLE: ACITA Administrative Support

LOCATION SETTING: NCNS Sydney Regional Office in Sydney, NS

EMPLOYMENT ROLE: Program and services support role – term to March 31, 2020

POSITION SCOPE: Reporting directly to the APTEC Manager of the Native Council of Nova Scotia, the ACITA Administrative Support will perform a variety of functions to best support programs and services situated at the assigned NCNS office location. The position will be required to both undertake direction and work intuitively to support the program’s goals and objective in a professional and culturally appropriate manner.

The ACITA Administrative Support is also responsible to ensure that administrative procedures are followed and communication with the public is carried out in a professional and courteous manner. The position shall also provide daily support to the ACITA Trades Navigator and other Employment and Training staff as needed.

Given the nature of work and the multiple actions associated with the ACITA program and service delivery and the very sensitive information gathered in an array of formats, any breach of confidentiality would be deemed as just cause for immediate dismissal.

TYPICAL DUTIES: The ACITA Administrative Support offers individualized support to set and achieve employment goals to our target group of Indigenous clientele using a strength based approach to goal setting and career development while providing holistic supports to identify and remediate barriers to employment or further training. This will include offering a full range of traditional employment services to individuals with traditional employment goal, such as resume writing, job matching, interview skills, employer engagement and retention supports; as well as offer full range of self-employment services to individuals with a self-employment goal, which includes referral to feasibility study, business planning, implementation and business skill development.

The ACITA Administrative Support is responsible to assist with administrative duties and functions required by the ACITA Trades Navigator or other employment services employee; contact potential employers to promote the program and determine possible job placement or partnership possibilities with employers; set up information sessions, assist in the development of Trade tours or workshops with the employment and training staff. This position will include occasional off-site travel as directed in order to assist at workshops, career fairs, information sessions or attend training, as well as advocate for the inclusion of Indigenous Peoples participation in the labour force, more specifically in the trades industry.

The ACITA Administrative Support handles office interactions with outside visitors, this includes greeting and directing guests and clients of our services, answering phone inquiries and handling requests or complaints in a professional manner; assist the ACITA Trades Navigator with the organization of Trades Tours and/or information sessions; promotion of the trades as a viable career option and the Nova Scotia Apprenticeship System; ensure information on Trades and trades related industries are up to date and readily available for clients; track inventory and office equipment, staff schedules and report such daily to the HR Manager, the Manager and NCNS Administrative Assistant; order supplies from the Manager as required; schedule meetings, distribute reports/mail; post trades employment opportunities and information on NCNS Program social media sites; provide website

updates to the HR Manager on program or service information changes; understand and adheres to NCNS policies and procedures; and any other duties and tasks as directed by NCNS and APTEC Management.

SKILLS & QUALIFICATIONS: Diploma or certificate in office administration or related work experience in a similar position; strong organizational and interpersonal skills; possess knowledge, respect and sensitivity to Indigenous culture and be committed to helping the service strengthen and achieve a beneficial employment and training service for this client group; understand the value of diversity; must possess strong organizational, evaluation and problem solving skills; must be able to communicate effectively in writing and verbally; working knowledge of Microsoft Office, Excel and Presentations; fluidity in email applications and web research; must be able to work flexible hours; solid knowledge of community resources; team player, willingness to learn, optimistic; current First Aid, CPR, Non-violent crisis intervention certificates; willing to transport clients in personal vehicle that is deemed safe and fully insured. A driver’s abstract and proof of insurance will be required upon job offer; a vulnerable sector check, clean criminal record check and clear child abuse registry will be required upon job offer.

POSITION AND TERM: Salary range: $12.00/hr to $15.00/hr, term position to March 31, 2020; hours of work are Monday to Friday 8:30 am to 4:30 pm with some nights and weekends as required; holidays and vacation as per the NCNS Office Policy. Position is subject to a three month probationary review.

HOW TO APPLY: Interested applicants should forward their cover letter and resume by email, or fax to: 902-843-3552, attention: HR Manager.

All qualified candidates are encouraged to apply; however preference will be given to qualified Aboriginal Peoples, please self-identify in cover letter. We thank all applicants for their interest; however only those candidates selected for an interview will be contacted.

Closing date for applications is July 22, 2019.

Job Types: Full-time, Temporary

Salary: $12.00 to $15.00 /hour