Join Our Team! Boutique Law Firm Hiring a Legal Administrator
Do you enjoy learning, solving problems, and becoming the person others rely on to keep matters moving? Do you take pride in producing accurate, typo-free documents, and catching the details others might miss?
We are looking for someone with personality, professionalism, initiative, and a collaborative spirit to join our small but mighty team.
This is not a traditional administrative role focused on answering phones, photocopying, and completing repetitive tasks. It’s a career opportunity for someone who wants to develop specialized knowledge, take on meaningful responsibility, and become an integral part of our team and the client experience. You’ll need judgment, attention to detail, adaptability, and a willingness to learn.
About Us
We’re a boutique law firm practicing business law, estate planning, and intellectual property. We work with a diverse range of clients, from individuals buying their first home to entrepreneurs and established businesses navigating complex transactions. Our clients value practical advice and a legal team they can trust to manage the details, anticipate what is needed, and get the work done.
We are a professional but down-to-earth team. We work hard, laugh often, and genuinely enjoy the work we do and the people who make it possible.
About the Role
You’ll work directly with clients and alongside our team to manage legal matters from the initial client contact through to completion. You’ll communicate with clients, gather and organize information, prepare legal documents, and coordinate with lawyers and other professionals, all while ensuring nothing gets missed. To begin, you’ll primarily work in the areas of Estate Planning and Residential Real Estate.
The right person is organized, motivated, detail-oriented, and curious. You take direction well, love asking questions, and you’re not afraid of speaking up and sharing ideas. You enjoy staying busy, juggling competing deadlines, and keeping things on track. When things get hectic, you get focused. You see what needs to be done, take responsibility for the outcome, and follow through until the job is finished.
Career Progression
You’ll have room to grow, learn new practice areas, develop deeper expertise, and take on greater responsibility. We invest in people who are curious, ambitious, and want to build a career with us. This could be the last job you ever apply for.
Key Responsibilities
- Manage your files from opening through to completion
- Preparing, reviewing, editing, and finalizing legal documents and correspondence
- Communicating directly with clients, financial institutions, realtors, accountants, and other professionals
- Conducting and reviewing legal searches
- Coordinating appointments, deadlines, and key dates
- Preparing client reporting packages
- Managing day-to-day administrative requirements of your files, including billing and file maintenance
- Creating a professional, responsive, and positive experience for our clients
This is a full-time, hourly position, Monday to Friday, 8:30 AM to 4:30 PM.
About You
- 18+ years’ experience being a good human
- A friendly, positive attitude and a good sense of humour
- Organized, detail-oriented, and an excellent communicator
- Curious, confident, and comfortable asking questions and speaking up
- Professional and discreet when dealing with confidential information
- Comfortable using everyday office technology, including Outlook, Word, and Adobe
- Legal experience is not required. We’re happy to teach the right person!
Why Work With Us?
· Client-Focused Values – We are invested in our clients and their success. You’ll be part of a team that genuinely enjoys helping people solve problems and succeed.
· Professional But Down-to-Earth – We take our work seriously, but not ourselves. Expect professionalism, but without the suits and egos.
· Make an Impact – In a small firm, your work matters. Your ideas are heard, your input shapes how we work, and your contributions are recognized and rewarded.
How to Apply
Ready to find your last job? We’d love to hear from you! Please send your resume and cover letter in confidence to [email protected] and [email protected].
Your resume tells us what you’ve done. Your cover letter should tell us who you are and why you think this role is right for you. Ditch the generic cover letter and give us a sense of the person behind the resume. We can’t wait to meet you!
Pay: From $35.00 per hour
Benefits:
- Dental care
- Disability insurance
- Extended health care
Work Location: In person
