Student Admissions and Records Advisor
University of Alberta
Edmonton, AB
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

The Faculty of Nursing is ranked the second-best nursing Faculty in Canada, is one of the largest nursing faculties in the country, and receives over 3000 applications to the Undergraduate Programs. The Student Admissions and Records Advisor is part of a team that evaluates all applications, supporting documents and forms for each stream of the BScN degree program.


Processes and evaluates all applications for admission to 7 different programs including 3 off-campus sites. Refuses or grants conditional and final admission for post-secondary transfer applicants, assesses and grants transferable credit from National and International post-secondary institutions.
Advises unsuccessful applicants in developing an action plan for future applications. (Note: Admission decisions at the Faculty of Nursing are final with no appeal process)
Provides the Director with information about the admission process and proposes changes to admitting Admission Grade Point Averages (AGPAs).
Maintains a file for each student in the program, upholding FOIPP regulations.
Evaluates and updates individual files ensuring the accuracy of students' registration and program progression with final assessment for convocation.
Investigates and resolves registration problems for incoming and continuing students.
Manually registers students in courses that are program specific and also at the request of the Teaching Team Lead, Student Advisor and Director.
Conducts investigations for Teaching Team Leads and students regarding and verifying enrollment history and course completion.
Liaises with the Office of the Registrar and Student Awards with regard to customized database queries and faculty specific PeopleSoft (OASIS) needs.
Prepares and presents admission information and statistics for the Faculty.
Proactively monitors student registrations to assist with future program planning for the student and, if necessary, the Director and the Student Advisor.
Evaluates approves or denies "Application for Degree," a critical assessment requiring absolute accuracy, forwarding these decisions to the Registrar's office for the compilation of the Official Convocation List for the Dean's signature.
Evaluates and approves the eligibility of students for degree specific notations "With Distinction" or "First Class Honors".
Verifies program completion and certifies to the College & Association of Registered Nurses of Alberta (CARNA) so that graduating students can write the National Council Licensure Examination (NCLEX) and receive their Temporary Practice permits to legally work in Alberta.
Advises prospective students, continuing students, staff and the general public on admissions, readmissions, programs, and graduation requirements.
Responds in person, by phone, and email to general information inquiries received from faculty, students, and the general public.
Participates in formal (career fairs) and informal student recruitment.
Contributes to process reviews and quality management initiatives with the Registrar's Office and within the Faculty of Nursing to promote efficiency and effectiveness of service delivery.
Provides input into the process of distinguishing what information will be entered into the Letter of Authority which is the authorizing document on which the Registrar's Office bases admission decisions for the upcoming year.
Attends the Student Advisor Conference and Office of the Registrar training sessions (when required).
Approves academic-related forms for students (add/deletes, withdrawals, deferred examination applications and change of grade forms).
Authorizes or denies requests for "Letter of Permission" to attend other Canadian post secondary institutions.
Certifies attendance for loan applications and responds to third party requests for verification of program completion, degrees and student attendance.

Minimum completion of post-secondary education, University degree preferred (equivalent combination of education and experience may be considered).
Minimum of two years working within a student service and/or client-based environment, including experience with one or more of the following: student advising/counseling, admissions and records, and program administration.
Superior communication (oral and written) and interpersonal skills; keen attention to detail.
Intermediate computer proficiency using MS Office applications (Word, Excel and Gmail).
Experience with student administration system technology in a post-secondary environment e.g. PeopleSoft (Campus Solutions) and Alfresco.
Knowledge of the academic policies and procedures of the Faculty and the University of Alberta is an asset.
Troubleshooting and problem-solving skills to anticipate problems, alert applicants, students, and administration to potential difficulties and suggest solutions.
Ongoing development is required, related to relevant technology and processes.