HOLY TRINITY ANGLICAN CHURCH, WINNIPEG
JOB DESCRIPTION: PARISH ADMINISTRATOR
Supervisor’s Title: Incumbent
30 Hours Per Week – Starting date to be negotiated with the successful candidate
POSITION OVERVIEW
Holy Trinity is located in the heart of downtown Winnipeg and is looking forward to welcoming a Parish Administrator who will join the leadership team in forging ahead with some exciting new prospects. To ensure the efficient administrative functioning of the parish office, the successful candidate will work collaboratively with the Incumbent, Churchwardens and other parish leaders. He/she/they will be responsible for creating a work space that is open and welcoming and providing excellent communication that promotes and supports faithful efficiency at all levels of the parish.
Key Responsibilities
- Office Management: Serve as the first point of contact for visitors and inquiries, Maintain accurate and current parish databases, and ensure the smooth running of general office operations.
- Communications: Ensure that information on parish website is current. Prepare and distribute parish newsletter. Utilize social media as required. Provide the parish with what is needed for worship (weekly and throughout the year).
- Financial Administration: Light bookkeeping.
- Facilities Coordination: Manage scheduling and bookings for the use of church buildings and grounds.
- Ministry Support: Support parish ministries as needed.
Qualifications and Skills
- Experience: 2-3 years of experience in office administration, preferably within a church setting, non-profit or community organization.
- Technical Proficiency: Strong computer skills including proficiency in Word processing, Excel spreadsheets, Power Point, basic technology skills, website updating and computer graphics, and bookkeeping.
- Organization Skills: The Parish Administrator should be able to create a positive work environment that is orderly and responsive to time-sensitive tasks. This person will have strong time management skills, with the ability to prioritize requests.
- Interpersonal Skills: As the first point of contact for Holy Trinity, the Parish Administrator is expected to reflect the values of the parish by maintaining a positive and caring attitude to all visitors, staff and parishioners.
PURPOSE OF POSITION
The Parish Administrator will report directly to the Incumbent, to ensure the efficient administrative functioning of the parish office, working collaboratively with the Incumbent, Churchwardens and other parish leaders. This person is responsible for creating a work space that is open and welcoming and providing excellent communication that promotes and supports faithful efficiency at all levels of the parish.
REQUIREMENTS
This position requires attention to detail, the ability to work independently as well as being a part of a team, and a commitment to consistently meet deadlines. The individual will work in the office, be proficient in Word processing, Excel spreadsheets, Power Point, basic technology skills, website updating and computer graphics, and bookkeeping. The Parish Administrator should be able to create a positive work environment that is orderly and responsive to matters of an urgent nature. The individual will have strong time management skills, having the ability to prioritize requests. As the first point of contact for Holy Trinity, the Parish Administrator is expected to reflect the values of the parish by maintaining a positive and caring attitude to all visitors, staff and parishioners.
PRIMARY RESPONSIBILITIES
Daily
- Be pleasant and pastorally sensitive for all who enter the parish office or seek ministry over the telephone. The Intermittent nature of visitors and inquiries will require the Administrator be interrupted during administrative tasks in order to greet and assist people.
- Maintain an orderly and welcoming parish office.
- Check the office email and phone messages and return or redirect messages as appropriate.
- Handle all incoming mail and respond to or redirect as appropriate.
- Answer the door during posted office hours
- Print and prepare material for all outgoing mail, as needed.
Weekly
- Update worship schedules as needed, and distribute readings via email to liturgical leaders.
- Prepare and distribute via email the Parish Newsletter.
- In collaboration with Incumbent and Music Director, create liturgies for Sunday worship, upload these to the shared Google drive, and print.
- Create PowerPoint slides for Sunday worship.
- Prepare and print cheques using Intuit Quickbooks, file paperwork once processed, notify persons with signing authority when there are cheques to be signed.
- Prepare online payments, file paperwork once processed, notify persons with signing authority to review and approve.
- Submit bank deposits at Access Credit Union.
- Maintain website, ensuring that it is consistently up-to-date.
- Maintain an up-to-date parish list, calendar and service schedule.
- Ensure that Google drive is up-to-date.
- Post bulletin board materials and keep the board neat and current.
- Maintain a record of the allocation of all parish facilities.
- Meet with the Incumbent.
Monthly
- Prepare worship schedules for readers, intercessors, greeters, sides persons, slide technicians, administrants.
- Attend Vestry meetings, record minutes, print a hard copy and place in a binder in the office.
- One week prior to Vestry meetings, collect reports and via email send a Vestry package to members which includes such documents as: Agenda, minutes from the last meeting, reports, etc.
Quarterly
- Ensure that outdoor property maintenance is set into action to align with the changing seasons.
Annually
- Collect and assemble material required for the Annual General Meeting.
- Complete (where necessary) annual reports and submit to the Diocese.
- Maintain document database for count donations along with weekly/monthly/annual donations. Documents are updated each year and printed.
- Order the annual numbered donation envelopes for donor giving, as well as the branded pew envelopes and the Holy Trinity branded letter sized envelopes.
When Necessary
- Assist parish groups in ordering and receiving materials and supplies.
- Maintain adequate inventory of regular and seasonal office supplies.
- Support (within reason) the work of parishioners and others who frequent Holy Trinity. This includes but is not limited to the Downtown Neighbourhood Lunch Programme, adult volunteers who serve in the office, Emmanuel Mission (tenants), the Building Project Manager, and other Church contractors and volunteers such as Churchwardens, musicians and vestry members.
- Ensure that technology and office systems are in good working order.
- When necessary, train parishioners in the use of appropriate office equipment and procedures.
- Complete wedding, funeral, confirmation and baptism registers and certificates.
- Prepare slides for additional worship throughout the liturgical year, prepare hard copies for Music Director and Incumbent, and print out readings.
- Reproduce and distribute certificates and other documents.
- Review and revise the distribution of building keys along with ensuring that all key holders receive detailed instructions on building exit strategies including how to use the security code panel.
Other Duties as Required
WORK CONDITIONS
The Parish Administrator must comply with the Diocese of Rupert’s Land Vulnerable Persons Policy, related diocesan policies, and relevant legal standards and regulations.
The Parish Administrator may be exposed to confidential information and is required to maintain strict confidentiality with all such matters.
While the Parish Administrator works collaboratively with various parishioners, he/she/they are primarily accountable to the Incumbent and, when necessary, Churchwardens.
COMPENSATION LEVEL AND CONDITIONS
The Parish Administrator will be paid a professional fee for services of $21.00/hour for 30 hours of work per week. Specific office hours to be negotiated in collaboration with the successful candidate.
This is a one-year renewable position subject to a three-month probationary review.
This position may be terminated for any lawful reason by either party with 30 days of written notice, or in the case of the Church, payment in lieu of notice.
APPLICATIONS: Accepted until July 31, 2026
Please send your current resumé and cover application letter to:
By Mail:
Holy Trinity Anglican Church
256 Smith Street
Winnipeg, MB R3C 1K1
By E-mail:
[email protected]
Subject: Parish Administrator Application
Thank you for your application. Please note that only candidates selected for an interview will be contacted.
Pay: $21.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
