We are looking for a highly organized, proactive, and solutions-oriented Office Operations & Administration Manager to support the day-to-day operations of our office and provide administrative coordination across the organization. Reporting directly to the Board, this role will serve as a central point of support for company executives and employees while helping ensure efficient, professional, and well-coordinated office operations.
Key Qualifications
· Minimum 5–7 years of office administration experience.
· Highly organized and detail-oriented, with strong problem-solving skills.
· Excellent written and verbal communication skills.
· Ability to manage multiple priorities with strong time management and follow-through.
· Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
· Knowledge of office procedures, best practices, and workplace health and safety regulations is considered an asset.
Key Responsibilities
· Oversee and support all administrative functions to ensure the smooth and efficient operation of the office.
· Manage office supply inventory at headquarters and coordinate supply orders across the company.
· Act as the main point of contact for headquarters facility-related issues, coordinating with the property manager and ensuring timely resolution of repairs and maintenance needs.
· Coordinate head office operations, supporting communication across departments and assisting with both operational and financial administrative matters.
· Liaise with customers and suppliers regarding contract-related administration, collections, and payments, while coordinating activities between Administration and Technical Coordination.
· Support the management of the company vehicle fleet in partnership with the Administration team to ensure ongoing efficiency and compliance.
· Oversee logistics-related needs and requests for headquarters.
· Support employee relations on day-to-day matters in partnership with HR, helping to identify and address concerns proactively.
· Promote and uphold office policies and standards of conduct.
· Participate in workplace health and safety activities, including committee meetings, hazard awareness, and implementation of control measures to support a safe work environment.
· Perform other related duties as assigned.
Compensation
· Target hiring range: $68,000–$75,000
· Compensation will be determined based on experience, qualifications, and other relevant factors.
TRAINING REQUIREMENTS
Training for this position is mandatory and will take place at our headquarters in Italy at the Company’s expense.
Pay: $68,000.00-$75,000.00 per year
Work Location: In person
