Responsible for the day-to-day administrative activities of the Research Centres under his/her responsibility, including, event coordination, marketing and communications coordination and operations administration. Responsible for overall communications planning/implementation of key activities in support of the Centres’ research, outreach and training/development programs. Establish a strong contact management system and proactively engage target audiences with a variety of communications and outreach tools in order to implement the Centre’ project communications plans aimed at projecting a positive image, promoting and increasing the visibility of the Centres at the Faculty of Social Sciences, the University of Ottawa and outside the University.
Knowledge of communications and administration principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience
Minimum 3 years of demonstrated experience in a similar role
Experience in event planning and organization
Experience managing projects
Experience managing budgets
Experience in supervision
Strong public relations, interpersonal and communication skills
Strong organizational skills
Advanced knowledge of computer systems and software including graphic design and web applications, contact management systems, social media platforms, spreadsheets, databases, Internet and e-mail. Knowledge of Drupal and Constant Contact would be an asset.
Knowledge of web accessibility guidelines and experience in their application
Experience in planning and implementing a communications plan
Ability and availability to work occasionally outside of normal office hours
Bilingualism - French and English (spoken and written)
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
Bilingualism – French and English (spoken and written); candidates must be rated at the Low Advanced (or higher) in comprehension of their second language to be considered for this position. The candidate’s level of proficiency will be determined with a test administered by the Official Languages and Bilingualism Institute of the University of Ottawa.