Admin Secretary Temporary Full-time - Cancer Program
Kingston Health Sciences Centre
Kingston, ON
Provide administrative and secretarial support to a specific division/department of the Cancer Program, including duties in support of patient care, teaching and program administration with minimal supervision in a confidential manner.

Provide administrative support: e.g. database management, book appointments/meetings/teaching commitments and maintain daily schedule for Division Dept Head/Program Manager /Patient Educator, prepare presentation material, correspondence, notices, filing, photocopying, writing letters, memoranda, , maintain Intranet site for the division, position control management, travel arrangements, budget processes, clinic & office coordination including supplies and adequate inventories.
Assist in the operation of the Division/department: e.g. reception services, update and maintain agendas, arrange meetings and appointments and notify participants accordingly; process leave requests, assist writing policies and procedures, may create monthly call schedule for physicians and residents , book spaces and audiovisual equipment.
Process and prepare schedules for the assigned department (s).
Provide customer service by answering the telephone, making appointments, receiving messages and redirecting inquiries of a routine and confidential nature.
May provide assistance in projects, e.g. data entry, library searches, preparation in grant applications; organize seminars, conferences, and lectures and maintain records of these activities. Preparation & distribution of agendas & meeting minutes.
May provide cross coverage for other administrative secretary positions in the Cancer Program.

A two-year (2 yr) Community College diploma in Office Administration or a Business School Diploma or equivalent combination of education and experience. Certificate in Medical Terminology
Two (2) years secretarial experience in a health care/university setting within the past 5 years
55 wpm on typing test
Working knowledge of computers: Word (Level 2), Excel (Level 2), Power Point, Microsoft Outlook, Internet Explorer.
Proficient knowledge of Medical Terminology
Dictatyping skills
Proven organizational skills
Demonstrated ability to work independently
Ability to prioritize and problem solve
Demonstrated effective oral and written communication skills
Excellent interpersonal skills and demonstrated ability to communicate effectively, courteously, and tactfully.
Proven ability to attend work regularly.
Satisfactory criminal reference check required.


The applicant must be able to meet the physical demands of this position.

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices.

If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.

Please note: if you are a current KHSC-KGH site employee and wish to apply to this position, please contact a member of the Recruitment Team to obtain the link to apply.