Greets students and provides information on graduate programs, regulations and procedures. Performs various tasks related to academic activities in accordance with the academic regulations of the unit, the Faculty of Graduate and Postdoctoral Studies (FGPS) and the University. Provides courteous, fast and accurate service that projects a positive image of the University of Ottawa to all clients and visitors and contributes to an enriched student experience.
Knowledge of administration normally acquired through postsecondary education, or equivalent experience.
Knowledge of University and Faculty structure and regulations.
Extensive knowledge of the Faculty’s graduate programs and university services.
Experience evaluating and managing academic files.
Experience using applications such as word processing software, databases, spreadsheets, email, the Internet as well as academic, financial and Web content management systems.
Experience interpreting, applying and explaining regulations and methods.
First-line customer service experience.
Experience in bilingual administrative writing.
Proven interpersonal, teamwork and problem solving skills.
Ability to work independently under pressure and organize your work to meet strict deadlines.
Bilingualism – French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Contract until August 7th 2020, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
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