Position: Unit Coordination Assistant - Operating Room
Status: Temporary Part-Time (x1) Approx. 12 months
Dept/Health System: Operating Room - Mississauga Hospital
Posted: May 12, 2021
Internal Deadline: May 19, 2021
Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.
Our Mission: A New Kind of Health Care for a Healthier Community
When we set out to build our vision and future, we connected with our community - patients, families, visitors, physicians, staff and volunteers. The foundational goals of our new strategic plan - quality, access and sustainability - anchor everything we do. Our mission for a new kind of health care is built on an inter-connected system of care organized around patients - inside and outside the hospital.
At THP, we are relentless in providing high quality, compassionate care to our communities and take great pride in fostering an inclusive and accessible environment and we are all accountable for contributing to a healthy, safe and respectful environment for healing and promoting excellence in patient care though advancing patient and staff safety. If you are passionate about what you do, motivated to improve the health of the community, committed to excellence, quality and patient safety we would like you to join our Better Together team!
The Unit Coordinator Assistant provides clerical support for patient administrative services; information management, unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification.
JOB DUTIES & RESPONSIBILITIES:
Greets patients, visitors and staff, directing them to appropriate personnel and/or destination/room, providing assistance as required.
Answers the telephone, sends/received faxes, responding to enquiries within scope of authority, or, directing to most appropriate person.
Takes, prioritizes and relays messages for staff and/or patients. Locates staff, pages healthcare professionals as required.
Open, sort and distribute incoming mail and other materials.Patient Administrative Services/Information Management
Patient Administrative Services/Information Management
Retrieve the On-Call Schedule for the “today”
Completes Critical Care Bed Communication Board ( ICU lean report)
Updates the Add-On Board with any Roll over cases from the previous day if any. Make sure you change priority code if it applies
Calls for inpatients
Ensures the activity report from the follow day, evening and nights and add in any cases not captured. I.e.: Add on cases are updated
Compiles data and Completes all necessary reports (staffing/patient)
Ensures all Pick Lists for the Add-on Cases are sent to MDRD
Problem solves minor IT problems.
Ensures all X rays and MRIs have arrived for next day patients
Call for patient beds as necessary
Book all add-on cases and communicate to appropriate staff
Ensures efficient clerical administration and operation of the department within scope of authority
Prepares OR lists, identifies and communicates changes with appropriate staff
Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
Maintains call sheets for the area
Updates “fan out” list as required
Contacts environmental services for cleaning of equipment as necessary
manages sick calls by seniority, payroll and OT, prepares nursing schedule master template as necessary
Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner.
Performs cross-functional, and/or, other duties consistent with the job classification, as required.
Completion of high school or recognized equivalent is required.
Completion of a Medical Terminology course is required.
Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.
To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
Trillium Health Partners is an equal opportunity employer committed to fostering a healthy, safe and respectful environment for healing, based on our values compassion, excellence and courage. To be Better Together, we commit to fostering a respectful workplace culture that promotes a safe and supportive environment for everyone who provides care, supports caregiving, receives care or visits the hospital.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Trillium Health Partners is identified under the French Language Services Act.
We thank all those who apply but only those selected for further consideration will be contacted.