We are looking for a Payroll Specialist to join our team in Toronto, Ontario on a Long-term Contract basis. In this role, you will help manage day-to-day payroll operations while supporting accurate, timely processing for employees in the country and the United States. This opportunity is ideal for someone who enjoys working in a fast-paced environment, values precision, and can balance compliance requirements with responsive internal service.
Responsibilities:
- Process recurring payroll cycles for employees in the country and the U.S. with a strong focus on accuracy, deadlines, and regulatory compliance.
- Review and prepare payroll adjustments for wages, deductions, and other pay-related changes before submitting them for authorization.
- Update employee payroll records to reflect changes such as new banking details, tax information, employment status updates, terminations, and timesheet entries.
- Complete payroll support documents and production worksheets required to facilitate each payroll run.
- Generate and review audit reports, verifying payroll results and investigating discrepancies on payroll registers before finalization.
- Prepare Records of Employment and address inquiries from government agencies related to payroll and employee information.
- Track and maintain balances related to vacation, sick time, and other employee leave records in accordance with company policy.
- Monitor and respond to payroll-related questions from internal stakeholders and external contacts in a thorough and timely manner.
- Help ensure payroll practices align with applicable employment standards, tax legislation, and organizational policies while contributing to a safe and compliant workplace culture.
- Post-secondary education in a relevant field or an equivalent combination of training and practical payroll experience.
- At least 3 years of experience supporting payroll administration, including exposure to high-volume processing environments.
- Payroll Compliance Practitioner designation completed or currently in progress.
- Hands-on experience with payroll platforms such as ADP, ADP Workforce Now, Ceridian, Dayforce, Avanti Software, or similar systems is considered an asset.
- Strong attention to detail with the ability to organize competing priorities and meet deadlines consistently.
- Solid working knowledge of payroll, benefits administration, tax-related payroll activities, and associated accounting functions.
- Ability to work independently while maintaining professionalism, discretion, confidentiality, and effective communication with a range of stakeholders.
- Proficiency with common workplace software, including Google Workspace and/or Microsoft Office applications.
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