The Division of Student Affairs helps to transform students’ lives by supporting and inspiring the highest standards of student learning and success, community engagement and staff development. The Division is comprised of 26 reporting units in four departments: Athletics and Recreation, Campus Services, Office of the Registrar, and Student Services. The comprehensive and integrated range of services we provide make Student Affairs one of the most dynamic and diverse divisions on campus. Together, we support UVic’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world.”
To achieve this, Student Services places student learning at the centre of all efforts in support of both student academic achievement and personal, social, cultural and cognitive development. Student Services is accountable for the delivery of a wide range of programs, front-line services, policy management, and collaborative projects in support of the overall quality of the UVic student experience. Student Services also supports and/or closely collaborates with senior academic leaders, faculty, staff, student leaders, and a number of internal and external strategic partners beyond the department in order to achieve key Divisional & institutional goals. Student Services is responsible for the oversight and management of institutional policies and practices that have significant impact on student academic success, student health and well-being, student equity, diversity, & inclusion initiatives and student risk management & critical incident response.
Reporting to the Administrative Assistant to the Executive Director, the Administrative Assistant provides comprehensive administrative support to the Executive Director, Student Services, and as required, to Student Services Leadership team, as well as, the AA to the ED, Student Services.
The position deals with sensitive and confidential information and at all times the incumbent must demonstrate discretion, independent judgment and high professional standards, operating under strict timelines requiring constant adjustment of priorities and balancing of workload.
The position will provide absence coverage for the Administrative Assistant to the Executive Director, Student Services.
An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.
Comfortable working independently or as part of a team, with the ability to balance multiple tasks in a high-pressure environment.
Ability to meet and deal effectively with faculty, staff, students and the general public, exercising tact, diplomacy, compassion, and good judgment, while maintaining confidentiality.
Strong verbal and written communication skills, with experience handling confidential and sensitive information.
Experience with computer applications (e.g., set-up for presentations), as well as PowerPoint.
Strong organizational skills with ability to develop flexible routines to ensure smooth flow of office activities.
Experience in handling confidential and highly sensitive information.
Accurate gathering, analysis, and reporting of data.
Solid interpersonal skills in sometimes stressful and demanding situations.
Strong attention to detail.
Flexible in adapting to changing work priorities.
Ability to think strategically and to exercise independent judgment within the parameters of the responsibilities of the office and the work.
Able to work in an environment with constant interruptions.
Effective team player and collaborator with the ability to back-up in other executive areas of responsibility as necessary.
The successful candidate will have a high level of competency in word processing, spreadsheet, presentation (PowerPoint), and database programs, Connect (SharePoint), e-mail, and calendaring skills.
A minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or an equivalent combination of education, training and experience.
Experience working with highly confidential and sensitive material.
Experience planning large-scale events.
Experience in developing presentations (PowerPoint)
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: firstname.lastname@example.org. Any personal information provided will be maintained in confidence.