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At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.
We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a
person with a disability, please let us know by emailing [email protected], as adjustments can be made to
help support you in your application process.
Administrative Assistant 1
Number of positions: 1 Job Location: Fraser Vly Office
Employment type: Permanent Region: Lower Mainland
Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid
Annual salary: $ 52,700.00 - 66,700.00
Position Highlights
This position provides comprehensive, confidential administrative support to the Director of Transmission & Distribution
System Operations (TDSO) and the TDSO Leadership Team.
What you'll do
General office administrative responsibilities including:
- Maintaining, coordinating and integrating calendar schedules; meeting minutes and action items; preparing presentations;
booking and managing meetings and conference call logistics; managing confidential correspondence to ensure all items
are prioritized and dealt with in a timely manner; arranging travel plans, maintaining files and providing back up materials
prior to all meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and
communicating deadlines/action items.
- Coordinating the flow of information between the Director, direct reports and extended team; working closely with the
TDSO and Operations Leadership Teams and the Operations Executive Vice President’s Office; following up on
outstanding action items; preparing/drafting reports, letters, meeting agendas, and presentation material for distribution;
event planning, and logistical support as required; and may be required to monitor and/or develop budgets and monthly
variance analysis.
- Onboarding coordination for new hires including first day safety orientation, entering service now tickets for items such as
VPN/Soft tokens, building and computer access.
- Knowledge of SAP is important to support the Director and direct reports with time and labour, management reporting,
materials and services requests and approvals and on line expense procedures.
- Working with other administrative assistants within Operations to provide assistance and support when required.
This position is also accountable for:
- TDSO SharePoint updates, including site layout and compliance. Web Authoring skills may also be required for
maintenance and updating of team web page.
- Maintaining the departmental organizational chart, ensuring the departments’ contact lists are up to date and maintain the
overall email distribution list for the Director that’s also shared with the VP’s offices.
- Managing safety and mandatory training for team including QLMS reporting and tracking of compliance.
What you bring
- Post-secondary education or equivalent.
- We may consider those with an equivalent combination of education, training and experience.
- 3 to 5 years senior level administrative experience or equivalent within a corporate environment performing a range of
diverse, confidential, administrative support duties.
- Initiative and a solution-oriented approach to day to day challenges. Ability to maintain professional working relationships
with the TDSO team, all levels of staff within BC Hydro, and external organizations, as well as the ability to act
independently with a high degree of judgment, discretion, and diplomacy particularly in dealing with confidential or sensitive
matters.
- Superior oral and written communication skills and demonstrated ability to make appropriate decisions with little or no
guidance referencing prescribed guidelines.
- Strong organizational and time management skills with the ability to multi-task, prioritize and adapt easily to shifting and/or
