Unity Health Toronto is embarking on a multi-year large-scale project to implement an Electronic Patient Record (EPR) across the organization. We are seeking a project manager to help lead work on this exciting new project. This role will have exposure to various senior, clinical and business stakeholders in the organization. Previous experience leading an EPR project or managing large-scale clinical projects is preferred.
Reporting to the Director of the Project Management Office (PMO), this role is responsible for tracking and managing various digital projects and other corporate initiatives. This is an exciting time to join our PMO team, grow your career with us and support numerous initiatives, innovations, best practice and digital transformation opportunities.
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph’s Health Centre and St. Michael’s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education.
DUTIES AND RESPONSIBILITIES:
Directs daily project activities and coordinates the work of the members of the project team to ensure activities meet or exceed needs and expectations.
Provides leadership and guidance to project team during all stages of the project lifecycle (Concept through Close-Out).
Conducts project team meetings (Steering Committee, Project Working Groups).
Develops, tracks and maintains project documentation during all stages of the project lifecycle (Concept through Close-Out): Business Case, Project Charter, Project Status Report, Close Out Report, Project Plan, Risk registry and contingency plan, Resource matrix, Cost estimates and Budgets, Cost and Productivity analysis, Lessons Learned, etc)
Identifies, schedules and tracks project deliverables, milestones and required tasks.
Identifies, records, and monitors project issues from discovery through to resolution.
Follows internal PMO standards and procedures for managing projects, reporting and documentation.
Adheres to best practices as outlined by the Project Management Institute (PMI) in the Project Management Body of Knowledge (PMBOK).
Leads the continuous improvement process.
Liaises with management from different portfolios and maintains timely communications with all project team members/senior management.
Communicates regularly with executive management and administration regarding the status of current project initiatives; obtains executive guidance and approval as required to advance initiatives.
Consults and coordinates with various vendors throughout the projects' implementation cycle.
Represents the project to various institutional divisions and components as well as to various external entities.
Researches various tools and technologies in the market and provides recommendations as necessary.
Stays current with the trends and developments in project management.
Performs miscellaneous job-related duties as assigned.
An undergraduate degree in Information Technology, Hospital Administration, or Business Administration coupled with three to five years experience in managing progressively larger and more complex projects.
Experience in managing digital projects within a clinical setting considered an asset
Must have or be currently pursuing Project Management Professional (PMP) certification.
Must have knowledge of Project Management methodologies and the Project Management Body of Knowledge (PMBOK).
Conversant in various tools for project management, project planning, and time tracking, e.g., MS Project, MS Excel, MS Visio and WBS Pro.
Detail oriented with excellent analytical and problem solving skills, including the ability to deal with situations where information is difficult to obtain, complex, or ambiguous.
Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Excellent organizational and teamwork skills.
Strong interpersonal skills and ability to deal effectively in a team environment including group facilitation, mediation, and conflict resolution skills.
Strong ability to negotiate with and influence others.
High level of initiative and self-direction.
Demonstrated leadership and commitment to continuous professional learning.
Previous experience in the health care industry.
Ability to function within a 7/24 environment and be on-call during off-hours.