COMPANY OVERVIEW
We are a growing construction company looking for a highly organized Administrative & Personal Assistant to support company operations and rental property administration.
This role is ideal for someone with strong communication skills, excellent attention to detail, and an interest in social media marketing who enjoys working in a fast-paced small business environment.
We’re looking for someone proactive, organized, and comfortable taking ownership of tasks in a small team environment.
RESPONSIBILITIES
- Lead and support social media marketing, including creating and posting content on Instagram, TikTok, and Facebook, and occasionally capturing photos or short videos of projects for content
- Assist with marketing and online presence, including updating website content and maintaining the company’s Google Business profile
- Manage administrative tasks and document organization, ensuring files, records, and systems stay accurate and up to date
- Support rental property administration, including tracking rent payments and communicating with tenants and contractors when needed
- Monitor accounts payable and receivable, bill payments, and coordinate with the company bookkeeper
- Handle professional communications via email and phone with clients, tenants, and vendors
- Maintain spreadsheets, internal systems, and project management tools to support day-to-day operations
Responsibilities will vary day to day, so the ideal candidate enjoys variety and is comfortable helping wherever needed. As our company grows, there will be opportunities to take on additional responsibilities and grow within the role.
TOOLS & SOFTWARE (experience with some preferred)
JobTread, Xero, QuickBooks, Microsoft Office (especially Excel), Google Workspace, Canva, and social media platforms.
WORK ARRANGEMENT
Hybrid role with scheduled in-office work periods and remote work between those periods. A reliable home workspace is required.
COMPENSATION
CA$17.20 – CA$30.00 per hour depending on experience and skills.
APPLICATION INSTRUCTIONS
- Please include examples of social media accounts or content you have managed or created.
- Start your application message with the word “organized”.
Due to the high volume of applications, only candidates selected to move forward in the recruitment process will be contacted. We appreciate the interest of all applicants.
Job Types: Full-time, Part-time, Permanent
Pay: $17.80-$30.00 per hour
Application question(s):
- Please share links to any social media accounts or content you have created or helped manage (work, volunteer, school or personal). Briefly describe what you did.
- This role requires strong organization and communication. Please give a brief example of a time you had to stay organized or manage multiple responsibilities.
Work Location: Hybrid remote in Ottawa, ON K2B 5R4
