About Dexotech
Dexotech is a specialized engineering services company providing advanced engineering, diagnostics, testing, forensic engineering, and metrology services to utilities, industrial facilities, renewable energy developers, EPC contractors, and consultants throughout North America.
We are a growing, employee-focused organization that values technical excellence, accountability, professionalism, and long-term client relationships. As we continue to expand, we are investing in the people, systems, and processes that will support the next stage of our growth.
Position Overview
The Business Operations & Finance Manager is responsible for the day-to-day management of the company's finance, administration, business operations, and internal support functions.
Reporting directly to the Managing Director, this position plays a key role in ensuring that the business operates efficiently, financial information is accurate and timely, operational processes are well organized, and the administrative needs of the organization are executed to a consistently high standard.
This is a hands-on management role requiring a professional who is equally comfortable executing day-to-day responsibilities while improving the systems, processes, and workflows that support a growing business.
Location
This position is based in South Etobicoke, Ontario. While we may offer a flexible work environment to the right candidate, regular in-office presence is expected to support collaboration with our engineering and operations teams.
Finance & Accounting
- Manage the day-to-day financial administration of the company using QBO or similar platforms.
- Process Accounts Payable and Accounts Receivable.
- Prepare customer invoices and monitor collections.
- Perform bank, credit card, and general ledger reconciliations.
- Maintain accurate financial records and supporting documentation.
- Prepare monthly financial reports for management review.
- Monitor project costs and assist with project profitability reporting.
- Coordinate payroll preparation and employee expense reimbursements.
- Prepare GST/HST working papers and support year-end accounting activities.
- Work closely with external accountants during month-end, year-end, and tax reporting.
Business Operations
- Coordinate daily administrative operations across the organization.
- Support project administration, scheduling, and operational coordination.
- Maintain CRM, project tracking, and operational reporting systems.
- Maintain accurate project, customer, and operational records.
- Coordinate travel arrangements, shipping, logistics, and courier services.
- Manage office vendors, purchasing, equipment, and facilities.
- Coordinate purchasing and supplier relationships
- Maintain company asset records and equipment tracking.
- Support proposal preparation and administrative project deliverables.
- Monitor operational priorities and ensure follow-up activities are completed.
Human Resources & Administration
- Coordinate recruitment activities, interview scheduling, and onboarding.
- Maintain employee records and HR documentation.
- Coordinate payroll information, benefits administration, and vacation tracking.
- Track employee training, certifications, and professional development.
- Assist with employee communications and general workplace administration.
- Assist with employee performance review administration.
Compliance & Corporate Administration
- Maintain compliance with customer qualification platforms such as ISNetworld and Avetta.
- Coordinate WSIB documentation and related administrative requirements.
- Maintain corporate insurance certificates, licenses, and regulatory documentation.
- Support ISO and quality management initiatives.
- Maintain organized corporate records and document management systems.
Systems & Continuous Improvement
- Identify opportunities to improve administrative and operational efficiency.
- Develop and document standard operating procedures.
- Support the implementation, optimization, and ongoing administration of Microsoft Business Central and related business systems
- Develop reports, dashboards, and performance metrics to support management decision-making.
- Recommend practical improvements to workflows, reporting, and internal processes.
Qualifications
Required
- 10+ years of progressive experience in finance, accounting, business operations, or office management.
- Strong hands-on bookkeeping experience.
- Advanced experience using QuickBooks Online or comparable accounting software.
- Experience managing Accounts Payable, Accounts Receivable, reconciliations, invoicing, and payroll coordination.
- Advanced Microsoft Excel and Microsoft 365 skills.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail.
- Professional judgment, discretion, and accountability.
Preferred
- Experience within engineering, consulting, construction, utilities, manufacturing, or other project-based organizations.
- Experience implementing ERP or business management systems.
- Familiarity with Microsoft Dynamics 365 Business Central.
- Experience with Power BI or business reporting tools.
- Experience supporting operational process improvement initiatives.
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Professional Competencies
- Professional judgment and discretion.
- Exceptional organizational ability.
- Strong analytical and problem-solving skills.
- Initiative and accountability.
- Excellent communication skills.
- Ability to manage multiple competing priorities.
- Commitment to continuous improvement.
- Ability to build productive professional relationships.
What We Offer
- Competitive salary commensurate with experience and capability (anticipated range: $90,000–$120,000). Exceptional candidates seeking broader operational leadership responsibilities are encouraged to apply.
- Performance-based bonus
- Employer RRSP matching program
- Professional development and continuing education support.
- The opportunity to work directly with senior leadership.
- A collaborative and technically focused work environment.
- A meaningful opportunity to contribute to the continued growth of a respected engineering company.
Success in This Role
- Ensure the company's financial administration is accurate, timely, and well organized.
- Improve operational efficiency through better systems and processes.
- Support engineers by removing administrative burden from day-to-day operations.
- Build structure that enables the company to continue growing efficiently.
- Become a trusted operational resource for the leadership team
Screening Questions
1- How many years of hands-on experience do you have managing full-cycle bookkeeping and accounting using QuickBooks Online (or an equivalent accounting system) in a business environment?
2- Which of the following responsibilities have you personally managed in a previous role? AP, AR, Payroll, Financial Reporting, Office or business operations, HR, Process improvement or system implementation, ERP, CRM
3- This position is based in Etobicoke, Ontario. Are you able to work regularly from our Etobicoke office and travel occasionally within Ontario and North America (typically less than 5%)?
4- Please describe one business process, financial process, or operational workflow that you personally improved. What was the problem, what changes did you implement, and what was the outcome? (Maximum 300 words.)
5- Which statement best describes your most recent role?
- Primarily bookkeeping/accounting
- Bookkeeping with office administration
- Finance and business operations management
- Office management and administration
- Executive support/administration
- Other
Recruitment Agencies
Dexotech manages all recruitment activities internally and does not accept unsolicited resumes or candidate submissions from recruitment agencies, search firms, or staffing organizations.
Recruitment agencies are requested not to contact Dexotech employees or representatives regarding this position. Any unsolicited resumes submitted without a prior written agreement from Dexotech will become the property of Dexotech, and no fees or commissions will be paid should the candidate subsequently be hired.
Pay: $95,000.00-$120,000.00 per year
Benefits:
- Extended health care
- Flexible schedule
- RRSP match
- Stock options
Application question(s):
- 1- How many years of hands-on experience do you have managing full-cycle bookkeeping and accounting using QuickBooks Online (or an equivalent accounting system) in a business environment?
- 2- Which of the following responsibilities have you personally managed in a previous role? AP, AR, Payroll, Financial Reporting, Office or business operations, HR, Process improvement or system implementation, ERP, CRM
- 3- This position is based in Etobicoke, Ontario. Are you able to work regularly from our Etobicoke office and travel occasionally within Ontario and North America (typically less than 10%)?
- 4- Please describe one business process, financial process, or operational workflow that you personally improved. What was the problem, what changes did you implement, and what was the outcome? (Maximum 300 words.)
- 5- Which statement best describes your most recent role?
- Primarily bookkeeping/accounting
- Bookkeeping with office administration
- Finance and business operations management
- Office management and administration
- Executive support/administration
- Other
Work Location: In person
