Job Title: Executive Assistant
Location: One Vascular Oakville with periodic work in Hamilton and Etobicoke
At One Vascular, we are committed to providing the highest standard of comprehensive vascular care to our communities using the latest cutting-edge technology. Focused on helping people achieve a better quality of life through premier vascular imaging, advanced techniques, and our network of state-of-the-art clinics, we strive to set the standard for vascular care in a setting that offers comfort, confidence, and satisfaction.
Job Description: As Executive Assistant, you will play a crucial role in supporting Senior Management to ensure the smooth operation of our clinics. You will provide comprehensive administrative support to two vascular surgeons (Chief Executive Officer and President) and the Director of Operations. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and assisting with various administrative tasks.
Key Responsibilities:
- Manage and coordinate the schedules of two vascular surgeons (Chief Executive Officer and President) and the Director of Operations.
- Organize and prepare for meetings, including scheduling, sending reminders, preparing meeting minutes.
- Review and prioritize incoming and outgoing communications, including emails, phone calls, and mail.
- Assist with the preparation of reports, presentations, and other documents.
- Maintain and organize files, records, and documents.
- Perform general office duties such as ordering supplies and managing office equipment.
- Act as a liaison between the surgeons, Director of Operations, and other staff members.
- Ensure confidentiality and discretion in all interactions.
- Additional tasks / responsibilities as may be assigned.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time-management skills with proven ability to multitask.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- High level of professionalism and discretion; ability to work with individuals at all levels of the organization.
- Experience in a medical or healthcare setting is a plus.
Benefits:
- Competitive salary and benefits package.
- Opportunity to work in a collaborative and supportive environment.
- Professional development opportunities.
We foster an inclusive and team-oriented environment where individuals treat each other with respect and kindness, encouraging meaningful interactions between colleagues.
One Vascular is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.
Job Type: Full-time
Pay: $54,000-$64,350
Expected hours: 37.5 per week
Benefits:
- Dental care
- Extended health care
- Paid time off
Job Type: Full-time
Pay: $54,000.00-$64,350.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Flexible language requirement:
Schedule:
Education:
Work Location: In person
Application deadline: 2024-11-08
Expected start date: 2024-11-15
