Office Manager
Choice Sonic Drilling
Brighton, ON

Reporting to the Owner and Managing Director, the Office Manager is responsible for the smooth running of the Choice Sonic Drilling office including administration, managing Office, basic bookkeeping and other duties as they arise. The right person will be able to handle a wide range of administrative and executive support tasks, will be extremely well-organized, detail-oriented, and flexible, and will enjoy the administrative challenges of supporting a small office.

Responsibilities

1. Administration

Responsible for ongoing office administration to a high standard of professionalism

· Front of house duties: answer telephone and email queries, mail, couriers, and maintain office supplies and equipment, including telephones, printer, etc.

· Database management: ensure information is up to date and accurate and provide accurate reports and responses to database queries from Management and other staff

· Coordinate HR activities: develop interview schedules, applicant pools, and orientation

2. Office Manager

Responsible for Managing all day to day business operations in the office -

· Supports company operations by maintaining office systems and supervising staff

· Comply with all applicable Laws and Regulations

· Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions

· Implementing and maintaining procedures/office administrative systems

· Managing and tracking projects, keep the office tidy

· Respond to day-to-day queries and technical requests (for example scanning documents, maintaining printers, setting up new email addresses)

· Ensure all digital assets are backed up and that shared drives/email are accessible

· Assisting with ad hoc projects - openness to work outside of the job description

3. Basic Bookkeeping

Responsible for management of basic financial matters -

· Assist with bookkeeping and processing invoices

· Prepare month-end reports and reconciliation

· Administers and maintains financial records including banking, petty cash etc

· Other financial duties as required including wire transfers, bank deposits, preparation of documentation for auditor

Qualifications

· 1-3 years related experience as Office Administrator / Office Manager

· Logical, process-oriented, highly organized, with excellent attention to detail

· Good written and oral communication skills

· Good time management with the ability to juggle multiple tasks and deadlines, and prioritize with minimal direction

· Proficiency with Microsoft Office, Google Mail and DriveGSuite, and working knowledge of QuickBooks an asset

Benefits:

  • Life insurance
  • Dental care
  • Extended health care

Job Types: Full-time, Permanent

Experience:

  • Office Manager or Office Administrator: 1 year (Required)