About the Role
The Administrative Assistant plays a key role in supporting the operations of the Legion office. This position ensures smooth day-to-day administration, assists with member services, and supports branches across the province. It requires strong organizational skills, attention to detail, and professionalism.
Key Responsibilities
- Office Administration
- Manage incoming calls, emails, and mail; direct inquiries appropriately.
- Maintain office records, directories, and databases.
- Schedule meetings and prepare agendas, minutes, and documentation.
- Handle general clerical duties: filing, data entry, and correspondence.
- Program Support
- Assist with Legion programs such as:
- Poppy Campaign: process orders, invoices, and inquiries.
- Sports & Events: compile event packages, track registrations, and support logistics.
- Youth: compile and verify data from youth contests, process scholarships and bursary applications.
- Member & Branch Assistance
- Provide guidance to branches on administrative processes.
- Support committees and provincial meetings, including travel and accommodation arrangements.
- Financial & Data Management
- Track payments, invoices, and registrations.
- Maintain accurate records for reporting and compliance.
Qualifications
- Post-secondary education in office administration or equivalent experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidentiality.
- Customer service experience; knowledge of military is an asset.
Job Type: Full-time
Pay: $20.00-$26.00 per hour
Work Location: In person
