Director of Finance and Administration
The Association of BC Forest Professionals (ABCFP) is seeking a candidate for its Director of Finance and Administration.
The mandate of the association is to regulate the practice of professional forestry. Founded in 1947, the association is governed by a 12-person council comprised of two lay (public) members and 10 councillors drawn from a province-wide membership of over 5,400 Registered Professional Foresters (RPF) and Registered Forest Technologists (RFT). The ABCFP is a strong and stable organization with an operating budget of $3.1 million and 17 permanent staff.
The director of finance and administration reports directly to the CEO and partners with the senior management leadership team to make strategic decisions and implement the association’s annual business plan. The director oversees the association’s finances, information technology systems, human resource and office administration.
The director is able to manage multiple priorities and is effective at both short-term and long-range planning. The director is a strong communicator and willing collaborator, experienced in working with volunteers and stakeholders (both internal and external) in a non-profit environment.
1. Financial Management and Reporting
2. Information Technology (IT) Management
3. Human Resource (HR) Administration and Policy
4. Office Management & Administration
1. Financial Management and Reporting (55%)
- Ensure the ABCFP has sufficient financial resources to discharge its mandate and support operational requirements.
- Oversee all financial, project/program, contracts and grants accounting.
- Analyze and present monthly and annual financial statements and reports.
- Administer, monitor progress and changes to all financial plans and budgets.
- Effectively communicate and present the critical financial matters to the Council, Finance Committee, ABCFP leadership team, and others.
- Provide for treasury arrangements and oversight of short term and long term investments.
- Lead annual budgeting and planning process in conjunction with the CEO.
- Liaise with the committee chair to manage an internal finance committee made of up registrants of the association.
- Manage the annual audit process including liaising with external auditors, the finance committee and council, and assessing any changes necessary.
- Ensure internal control systems and policies are in place and enhanced, including but not limited to:
- financial systems, policies and procedures.
- systems for secure e-commerce.
- process for membership renewals.
- adequate levels of insurance.
- compliance with Canada Revenue Agency, and other municipal, provincial and federal requirements.
2. Information Technology (IT) Management (15%)
- Ensure the office's IT infrastructure, systems, and policies are efficient and meet staff requirements.
- Provide strategic direction for IT development.
- Manage IT contracts, instruct IT contractors, liaise with third-party vendors and IT consultants.
3. Human Resource (HR) Administration and Policy (15%)
- Manage payroll and benefit program administration.
- Develop, maintain, and administer HR policies with the CEO.
- Support employee recruitment processes and maintain personnel files.
- Ensure compliance with Employment Standards, Human Rights, and Workers Compensation legislation.
4. Office Management & Administration (5%)
- Provide oversight of office administration and liaise with property management.
- Oversee compliance with FOIPPA and respond to inquiries.
- Liaise with vendors and acquire major office equipment and various office services.
5. Other Responsibilities (10%)
- Staff supervision and leadership.
- Oversee member affinity programs.
- Oversee ForesTrust and related endowments.
- Assist with Council meetings.
- Perform other duties as required.
- Post secondary bachelor degree in business administration, or a related degree ideally coupled with an Masters of Business Administration (MBA) or Chartered Professional Accountant (CPA) designation.
- At least 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience.
The ideal candidate has:
- experience in overseeing and being responsible for the quality and content of all financial statements, reporting, and audit coordination for an organization with an annual multi-million dollar budget;
- previously overseen a human resources function;
- experience selecting and overseeing software installations and managing relationships with software vendors; and
- A track record in grants management.
- Knowledge of accounting and reporting software;
- Knowledge of IT systems for supporting an office environment and for membership (database) management;
- Knowledge of best practices in human resources administration and management; and
- Knowledge of BC freedom of information and privacy rights, employment standards, human rights, worker safety and compensation.
COMPETENCIES (SKILLS AND ABILITIES):
- Managing Organizational Resources is the ability to understand and effectively manage organizational resources (e.g., people, materials, assets, budgets). This is demonstrated through detailed and accurate measurement, planning and control of resources to maximize results. It requires an evaluation of qualitative (e.g., client satisfaction) and quantitative (e.g., service costs) needs.
- Relationship Building, Teamwork and Co-operation: ability to work co-operatively within diverse teams, work groups and with customers, clients, counterparts, colleagues who are, or may be, potentially helpful in achieving work-related goals.
- Flexibility is the ability and willingness to adapt to and work effectively within a variety of diverse situations, and with diverse individuals or groups. Flexibility entails understanding and appreciating different and opposing perspectives on an issue, adapting one's approach as situations change and accepting changes within one's own job or organization.
- Effective Communication & Engagement: Ability to effectively collaborate and communicate with others (internal and external) who do not necessarily have finance, IT or human resource backgrounds (includes staff, director colleagues, Council and committee members, ABCFP registrants).
Interested persons should apply in writing with a cover letter and resume clearly outlining how the qualifications have been met.
Deadline for applications: July 8, 2020
Expected start date: 2020-08-17
Job Types: Full-time, Permanent
Salary: $93,200.00 to $108,200.00 /year
- Casual Dress
- Dental Care
- Disability Insurance
- Employee Assistance Program
- Extended Health Care
- Life Insurance
- Paid Time Off
- RRSP Match
- Vision Care
- Work From Home
- financial & operations management: 10 years (Required)