GREATER SUDBURY POLICE SERVICE
Invites applications for the position of
Permanent Part Time Property Clerk
Position Summary
The Property Clerk is responsible for receiving, handling, packaging, tracking, and disposing of all found property/seized evidence that comes into the Police Service’s possession and to ensure compliance with the applicable sections of the Police Services Act and Departmental procedures pertaining to property.
Specific Tasks & Responsibilities
- Assist with all Property Responsibilities and Duties as required, which includes assisting in the receiving, handling, packaging, tracking, and disposing of found property/ seized evidence by:
- Assisting with the disposal and destruction of all firearms and prohibited weapons.
- Assisting with the disposal of all seized wine, spirits, and beer.
- Picking up, storing, and maintaining proper documentation for all found bicycles.
- Assisting as required with auction preparations and conclusion.
- Monitoring the on-line auction and ensure validity and proper return of items claimed by owners.
- Assisting in the handling of large sums of money with a high level of trust and confidence.
- Maintaining computer entries & inventory spreadsheets after final disposition for all property.
- Assisting with public inquiries and dispositions of property.
- Reporting and maintaining all transactions of all “protected” firearms to Canadian Firearms Centre until final disposition.
- Removing property from designated storage areas and ensuring all articles have been correctly documented on the property forms and property involvement details have been submitted by officer.
- Ensuring all evidence bags containing evidence and/or currency are properly sealed.
- Notifying the officer and/or officer’s supervisor where found property/evidence has been submitted, but not tagged properly and/or where reports have not been submitted.
- Ensuring the exhibit locker area is adequately supplied with property tags and packaging materials.
- Notifying the Forensic Identification Unit of articles requiring examination and comply with exhibit tracking procedures. Requesting escort from S/Sgt or Communications Centre when transporting drugs, firearms, and currency.
- Completing entries in property management, submitting supplementary reports, and storing exhibits into the appropriate storage locations. Updating appropriate inventory spreadsheets.
- Ensuring that all found property/evidence is tracked in accordance with Property Exhibit Tracking.
- Checking emails to Property and unit task list daily.
- Ensuring that exhibits that are subject to an appeal process are retained until notified by investigating officer that the appeal process is concluded.
- Upon notification of court conclusion, creating appropriate tasks to officer, Drug Clerk or designated Property Clerk.
- Submitting to Ministry of Attorney General – Ontario all provincial forfeiture orders and required documentation.
- Verifying all firearms that come into the custody of the Service.
Qualifications
- Successful completion of Secondary School (Grade 12) or equivalent.
- Six (6) months but less than one (1) year of previous relevant experience.
- Must successfully complete the Firearms Safety & Handling Course.
- Must successfully complete the Firearms Verifier course.
- Must successfully complete the International Association for Property and Evidence course.
- Good knowledge of office procedures and routines required through related experience.
- Knowledge of Police Service activities, police protocol and procedures with the ability to act on court orders necessary to ensure accuracy and completeness of documents and dispositions.
- Demonstrated analytical thinking, observation, and problem-solving skills.
- Demonstrated proficiency in using fully programmable Micro-Computers and related software i.e., Basic Word, Advanced Excel with the ability to create tables & spreadsheets and demonstrated knowledge in using internet. Demonstrated Keyboarding proficiency to a minimum of 45 wpm.
- Must possess a valid Ontario Class “G” Drivers Licence with good driving abstract.
Assets
- Previous knowledge and experience with digital cameras considered an asset.
- Bilingualism (English/French) considered an asset.
Skills
- Strong interpersonal, oral, and written communication skills.
- Proven organizational, time-management and motivational skills.
- Ability to organize and prioritize work, using initiative and judgment.
- Ability to work independently and collaboratively as part of a team.
- Ability to maintain accuracy with a large volume of work.
- Must be physically capable of lifting, carrying, and placing heavy, large or awkward items such as ammunition, bicycles, large safes, vehicle parts and big screen televisions. Successful candidate will be required to undergo testing matched to the physical demands analysis requirements of the position.
Salary
$32.75-$41.06
Appropriate accommodations will be provided upon request throughout the hiring process as required under the Greater Sudbury Police Services Employment Accommodation Policy and the Accessibility for Ontarians with Disabilities Act (AODA).
The selection process will reflect the dedication of the Greater Sudbury Police Service to the principles of Equal Opportunity.
We thank all Applicants; however only those selected for an interview will be contacted.
Cover letter and resume relating your knowledge, skills, and experience to the qualifications listed in this posting is required.
Application deadline: Thursday, August 13th 2026 at 0800hrs
