Office AdministratorJob Summary
We are seeking a motivated, organized, and detail-oriented Office Administrator to join our growing team. This role is ideal for someone who enjoys managing daily office operations, supporting staff and clients, and ensuring the workplace runs efficiently. The successful candidate will have excellent communication, organizational, and multitasking skills, with the ability to work in a fast-paced professional environment. This position offers an excellent opportunity to gain valuable administrative experience while contributing to the overall success of the organization.
Responsibilities
- Manage day-to-day office operations and ensure the office is organized and functioning efficiently.
- Greet clients, visitors, and students in a professional and welcoming manner.
- Answer phone calls, emails, and other inquiries, directing them to the appropriate department when necessary.
- Schedule appointments, meetings, and maintain office calendars.
- Prepare, organize, and maintain physical and digital records, files, and documents.
- Assist with data entry, document preparation, and report generation.
- Support the admissions, recruitment, and administrative teams with daily tasks.
- Maintain office supplies inventory and coordinate purchases when needed.
- Process incoming and outgoing mail, courier deliveries, and other correspondence.
- Assist in organizing office events, training sessions, and meetings.
- Ensure confidentiality of sensitive information and maintain accurate records.
- Perform other administrative duties as assigned to support business operations.
Requirements
- Graduated from a diploma or degree program
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Familiarity with Google Workspace is an asset.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- High attention to detail and accuracy in data entry and documentation.
- Professional attitude with strong interpersonal and customer service skills.
- Ability to work independently as well as collaboratively within a team.
- Strong problem-solving skills and the ability to maintain confidentiality.
- Positive, reliable, and self-motivated with excellent time management skills.
This position provides valuable hands-on experience in office administration within a collaborative and professional environment, offering opportunities to develop administrative, organizational, and customer service skills while supporting the daily operations of the organization.
Pay: $18.50-$20.00 per hour
Work Location: In person
