GCL Diesel is one of North America's leading parts distribution companies and has been building relationships for over 50 years. This is an exciting opportunity for you to join a leading company in the critical engine component industry. We provide group benefits, RRSP's, great pay and an excellent and safe work environment in our clean and modern facility.
About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Administrative and Accounting department. As part of a collaborative administrative team, the candidate will help ensure smooth daily office operations and provide excellent customer service. The role will require strong prioritization skills and the ability to manage multiple tasks efficiently. Supporting both Accounts Payable and Accounts Receivable functions, the candidate must demonstrate strong teamwork and communication skills.
What We’re Looking for in a Candidate
We’re looking for a friendly, dependable team player! In this role, you’ll bring a professional and approachable demeanor while collaborating closely with both internal teams and external partners. Your contributions will help ensure smooth support, seamless coverage, and continuity that keeps everything running effortlessly. An open mind and willingness to learn will help you adapt, contribute new ideas, and excel in this collaborative environment.
Responsibilities
- Provide exceptional customer support by professionally and courteously handling phone calls, and promptly responding to emails to ensure timely and effective communication.
- Maintain team email by organizing, saving, and processing helpdesk tickets as required.
- Keep both electronic and paper-based filing systems organized, ensuring documents are easily accessible.
- Support Accounts Payable by matching packing slips, entering and scanning invoices, resolving discrepancies, and preparing vendor payments.
- Enter credit card expenses and assist with monthly credit card statement reconciliation.
- Support Accounts Receivable by posting payments, issuing customer refunds, scanning daily deposit packages, and maintaining spreadsheets.
- Assist with customer account maintenance, credit applications, and providing general customer support and correspondence as needed.
Qualifications & Experience
- Previous experience in an office setting is required, with a focus on administrative or clerical responsibilities.
- Experience with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Previous customer service experience demonstrating excellent communication skills and professionalism
- Proven organizational skills with the ability to multitask efficiently
- High attention to detail and accuracy
- Strong computer skills with the ability to learn new software quickly.
- Exposure to basic accounting tasks, such as Accounts Payable or Accounts Receivable, is preferred
Job Types: Full-time, Permanent
Pay: $25.00-$30.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
