This position is situated in the Department of Bioengineering, Faculty of Engineering.
Provide efficient and effective administration to the Department of Bioengineering, in support of teaching, research and administration, in accordance with the unit's goals and objectives, while ensuring coherence with the University's mission and culture. Plan, develop and implement administrative processes and policies for a unit. Develop administrative standards, practices and systems. Provide a liaison function with other units and with external organizations. Support activities related to general administration including, but not limited to: finance, human resources, communications, student affairs, physical resources, archives, governance and legal affairs. Manage research administration, contracts, grants, philanthropic gifts or other formal relationships. Interpret and apply University regulations, policies and guidelines. Perform functions related to planning and institutional analysis.
Manage the day-to-day operations of the Department of Bioengineering and implement its strategic plan.
Provide direct administrative support to the Director. Revamp and streamline Departmental processes.
Supervise support staff and oversee their work.
Plan and administer departmental budgets (operating budget, teaching and research lab budget, research grant budgets)
Supervise Departmental financial matters, including purchases, reports, payroll, and collaborate with the Chair for grant reporting
Manage Faculty Search (for new professors) and staff/student recruitment
Advise on HR/academic/student affairs matters and devise best practices for administrative processes
Oversee all departmental communications, including social media strategies, promotional initiatives, student recruitment campaigns, and communications with internal and external stakeholders; conceiving of new promotional methods
Write and edit high-level dossiers and proposals
Oversee and forecast program changes
Determine the School’s physical needs (space, equipment, etc.) and devise a plan to achieve them in liaison with the Faculty Building Director and Facilities .
Administer Bioengineering’s accreditation process (documentation and visit)
Conceptualize and implement new initiatives in the Department (e.g. initiatives to strengthen social media presence and engagement, etc.)
Plan and organize special events
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
This is a position without an end date.
Other Qualifying Skills and/or Abilities
Demonstrated organizational skills, experience in managing a unit and supervising staff. Proven leadership, initiative, determination and creativity in solving problems. Ability to work independently and manage multiple projects. Strong communication skills and ability to interact positively and effectively on a professional level with internal and external parties. Proven experience in handling academic affairs, human resources, research grant administration, budgeting, student affairs and advising, promotions, and recruitment. Demonstrated ability to work in a computerized environment including knowledge of Crystal reports and Microsoft Office. Experience in accounting, data analysis, budget forecasting, project management, event organization and social media. English and French, spoken and written.
How to Apply:
Current McGill employees must apply via internal postings. These are accessed using the ‘Find Jobs’ report in Workday.
Applicants who are not current McGill employees must apply via external postings. The website will direct you to create a Workday account. Please note, you must use a personal email address when creating this account. Do not use @mail.mcgill.ca or @mcgill.ca email addresses.
Please refer to the job aid: Applying at McGill Guide for External Candidates
Minimum Education and Experience:
Bachelor's Degree 3 Years Related Experience /
(MPEX Grade 04) $57,330.00 - $85,990.00
Hours per Week:
33.75 (Full time)
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, firstname.lastname@example.org .