Administration Manager
Empire Distributions – Mississauga, ON
Empire Distributions is a South Asian food distribution company based in Mississauga. We're looking for an Administration Manager to oversee the office and order-to-cash side of the business and manage a small admin team of 3 to 4 people.
This is a busy, hands-on role. You'll be running the daily paperwork that keeps product moving in and orders going out, so we need someone organized who can juggle a lot at once and keep the team on track.
What you'll be doing
- Handle imports and the paperwork that comes with them – customs documents, freight, brokers, and tracking landed cost.
- Run the ERP day to day: order entry, inventory, costing, and reporting. Keep the data clean.
- Manage product listings through GS1 (barcodes/GTINs) and keep items set up and synced in ECCnet.
- Look after corporate and compliance paperwork – registrations, retailer onboarding, licensing, and certifications.
- Create and track purchase orders, and match them against receiving and invoices.
- Take care of customer invoicing and sort out any billing issues.
- Stay on top of receivables and collections – chase down overdue accounts and keep cash coming in.
- Coordinate with the warehouse on receiving, counts, shipping, and getting orders out the door.
- Manage the admin team – set the priorities, train people, and make sure things get done accurately and on time.
- Be the go-between for sales, the warehouse, suppliers, and customers.
What we're looking for
- At least 5 years in an admin or operations role at a distribution, wholesale, or logistics company.
- Comfortable working in an ERP system.
- Experience with imports, POs, invoicing, and collections.
- Some experience managing or supervising a team.
- Knows the warehouse side and how inventory works.
- Good with Excel and able to keep a lot of moving pieces straight.
- GS1/ECCnet experience and a background in South Asian food or CPG are a plus.
Details
Full-time, on-site in Mississauga. Salary depends on experience. Send us your resume and a few lines on your distribution and ERP background.
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Casual dress
- On-site parking
Work Location: In person
