Position Summary
We are seeking a highly organized and detail-oriented Project Coordinator to support residential construction and renovation projects. This role will be responsible for coordinating procurement activities, tracking project budgets and expenditures, managing stakeholder communications, maintaining project documentation, and supporting day-to-day project operations.
The ideal candidate is proactive, resourceful, and comfortable working in a fast-paced environment with multiple ongoing projects.
Key Responsibilities
Project Coordination
- Assist with planning, coordination, and execution of construction projects.
- Track project progress and follow up on outstanding items with contractors, consultants, suppliers, and internal stakeholders.
- Maintain project schedules, logs, and documentation.
- Prepare meeting notes and track action items.
Procurement & Vendor Management
- Source materials, finishes, fixtures, and equipment from local and international suppliers.
- Request quotations, compare pricing, and prepare purchasing recommendations.
- Issue purchase orders and track order status.
- Coordinate deliveries and communicate with vendors regarding lead times and shipping schedules.
- Maintain procurement records and supplier databases.
Budget Tracking & Cost Control
- Review invoices and verify project-related expenses.
- Maintain project budget tracking spreadsheets and cost reports.
- Monitor committed costs, actual expenditures, and outstanding payments.
- Prepare monthly budget and expenditure summaries for management review.
- Assist with invoice organization and payment coordination.
Administrative Support
- Organize and maintain project files, drawings, specifications, and contracts.
- Assist with permit, warranty, and compliance documentation.
- Manage project correspondence and maintain communication records.
- Support office operations and special projects as assigned.
Additional Responsibilities
- Assist company leadership with occasional administrative and coordination tasks.
- Support ad hoc requests, research, scheduling, and logistical arrangements as needed.
- Take on miscellaneous responsibilities that contribute to the efficient operation of the business.
Qualifications
- 1+ years of experience in project coordination, construction administration, procurement, or related fields.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Excel, Word, Outlook, and PDF software.
- Experience with budget tracking and invoice management.
- Ability to work independently and manage multiple priorities.
- Experience in residential construction, interior design, architecture, or development projects is considered an asset.
- Mandarin Chinese language skills are considered an asset.
Preferred Skills
- Familiarity with construction drawings and specifications.
- Experience coordinating international procurement and shipping.
- Knowledge of construction budgeting and cost tracking.
- Experience communicating with contractors, consultants, and suppliers.
Pay: $36,000.00-$40,000.00 per year
Work Location: In person
