About the Opportunity
Please Note: This is an administrative and operations role, not a hands-on physical maintenance position.
MARDA Management Inc. is seeking a highly organized, tech-savvy Lead Maintenance Administrator to become the operational hub of our maintenance department. You will not be doing this alone—you will be stepping into a collaborative environment, working alongside and helping guide our two existing Maintenance Coordinators.
We are looking for an ambitious professional with a strong administrative background who is eager to step up, streamline our processes, and grow into a senior leadership role as our company expands. If you excel at solving puzzles, coordinating schedules, navigating software, and keeping projects under budget, we want you to run our maintenance desk.
Key Responsibilities
- Team Coordination & Support: Work closely with our two existing Maintenance Coordinators to ensure seamless workflow. Assist in scheduling field technicians and cleaners to guarantee appropriate coverage, track project progress, and ensure high customer satisfaction.
- Work Order Dispatch & Management: Act as a central point of contact for maintenance requests. Oversee the processing, scheduling, and assignment of work orders to field technicians and external vendors accurately and efficiently.
- Vendor Administration: Coordinate with our network of contractors. Secure and track compliance documentation (business insurance, WSIB, trade licenses) and ensure vendor invoices align with approved estimates.
- Financial Tracking: Monitor project costs and maintenance budgets. Collaborate directly with the accounting department to ensure data entry is accurate and projects remain profitable.
- Communication & Reporting: Participate in daily morning meetings with Leadership to ensure operational alignment. Act as a clear, professional bridge between executive leadership, the coordination team, field staff, vendors, and tenants.
Qualifications & Requirements
- Experience: Minimum of 2 years in an administrative, coordination, or project support role. Previous experience in property management, real estate, or dispatching is a strong asset.
- Career Trajectory: A strong desire to learn the business, collaborate with a team, and grow into a senior leadership/supervisory position over time.
- Tech Savvy: High proficiency in navigating software and the Mac operating system. Must be comfortable learning new property management platforms and creating efficient digital workflows.
- Attributes: Exceptional communication (written and verbal), highly detail-oriented, and capable of making sound operational decisions under pressure.
Working Conditions & Physical Requirements
- Hours: Generally 9:00 AM – 5:00 PM, Monday to Friday. Participation in an after-hours on-call rotation is required to dispatch emergency escalations (as needed).
- Environment: This position is primarily desk-based and administrative.
- Travel: Occasional site visits are required within Windsor Essex and Chatham-Kent to audit progress. Access to a reliable vehicle, a full G license, and proper insurance are required.
Benefits:
- Casual dress
- Company events
- Dental care
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
Experience:
- Property management/ Maintenance : 2 years (preferred)
- Supervisory : 1 year (preferred)
Licence/Certification:
- Class G Licence (required)
Location:
- Windsor, ON N9A 5S4 (required)
Work Location: In person
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
Work Location: In person
