COMPANY DESCRIPTION
Founded in 1992, Montgomery Industrial Services has grown into a leading and diversified service provider in the industrial, commercial, and residential sectors. As a licensed electrical contractor, our organization employs a highly skilled and multidisciplinary team that includes Powerline Technicians, Substation Technicians, Electricians, Plumbers, and Refrigeration Mechanics.
We specialize in delivering complex and scalable solutions across a variety of environments — including high voltage infrastructure, street and pathway lighting, nuclear facilities, and custom commercial projects. Our commitment to excellence ensures that every project, regardless of size, is executed with precision, safety, and industry-leading standards.
Montgomery Industrial Services maintains an extensive network of affiliations and certifications that demonstrate our commitment to quality and integrity. We are proud to be:
- Electrical Safety Authority registered electrical contractor (Licence Number 7003155)
- An accredited member of the Better Business Bureau (BBB)
- A member of the Heating, Refrigeration and Air Conditioning Institute of Canada (HRAI)
- A TSSA (Technical Standards and Safety Authority) registered contractor
- A member of the Canadian Council for Indigenous Business (CCIB)
Montgomery Industrial Services is also ISO 9001:2015 certified, reflecting our dedication to quality management. With the dedication to safety, we have been certified in both COR and ISO 45001. Additionally, we have successfully completed the WSIB Safety Excellence Program, reinforcing our unwavering focus on health, safety, and compliance across all operations.
ROLE DESCRIPTION
This role is responsible for reviewing technician-submitted work orders and time/material records, generating accurate client invoices, and ensuring all billing aligns with contract terms. The successful candidate will also attend biweekly meetings with the client and General Foreperson to review project status, completed work, and upcoming needs. Strong communication, attention to detail, and familiarity with contract documentation are essential for success in this role.
KEY RESPONSIBILITIES
Contract Administration
- Develop a thorough understanding of client contracts, including terms, scope of work, billing schedules, rates, and special conditions.
- Monitor contract compliance and proactively flag discrepancies or areas needing clarification.
- Maintain updated digital and physical records of all contract documents, amendments, and correspondence.
Billing & Work Order Processing
- Review and compile field work orders, time entries, and material usage reports submitted by technicians.
- Generate accurate and timely client invoices in accordance with contractual requirements.
- Track job codes, purchase orders, change orders, and cost allocations.
- Resolve billing discrepancies by liaising with technicians, supervisors, and the client.
Client & Internal Communication
- Attend biweekly meetings with the client and the company’s General Foreman to review: Completed and pending work, Project progress and status, and Upcoming needs and any issues
- Prepare meeting notes, reports, and action items as needed.
- Act as the primary point of contact for client billing inquiries and document requests.
- Administrative Support
- Maintain organized records of all billing documentation, technician submissions, and meeting summaries.
- Assist with data entry, scheduling, and any administrative tasks related to the project.
PERSON SPECIFICS & QUALIFICATIONS
- Proven experience in administrative, billing, or contract support roles (2+ years preferred).
- Strong understanding of invoicing, time and material tracking, and contract administration.
- Excellent attention to detail, numerical accuracy, and organizational skills.
- Proficiency in Microsoft Office (especially Excel and Outlook); experience with project or billing software is an asset.
- Strong communication and interpersonal skills; ability to interact professionally with technicians, management, and clients.
- Ability to handle sensitive information and meet strict deadlines with minimal supervision.
Work Environment
- This is a fulltime, office position with no possibility of working remote.
At Montgomery Industrial Services Limited, we are committed to a diverse and inclusive work environment. We believe that every employee deserves an equal opportunity to grow, succeed, and contribute to our company’s success. We do not discriminate against any individual based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.
We encourage a culture of fairness, respect, and inclusion, where all employees can thrive. Our hiring and employment decisions are based on merit, qualifications, and the needs of our business, and we are committed to providing reasonable accommodations for qualified individuals with disabilities. Montgomery Industrial Services Limited is proud to be an equal opportunity employer, ensuring a workplace that is welcoming to all.
If you are requiring accommodations during the application process, please email: [email protected].
Job Types: Full-time, Permanent
Pay: $23.00-$27.00 per hour
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- London, ON N5V 1Z2: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Contract management: 1 year (preferred)
Work Location: In person
