Receptionist
Magna Exteriors
Concord, ON
Company Introduction
Magna Exteriors, an operating group of Magna International, is recognized globally as an innovator in all aspects of vehicle exteriors. Our portfolio includes liftgates, fascia and trim, front-end modules, active aerodynamic systems, sealing systems and engineered glass, along with advanced expertise in industrial design and lightweight composites. A pioneer in the industry, Magna Exteriors continues to boldly imagine and create the car of the future. No matter what mobility looks like, vehicles will most certainly have exteriors, and Magna innovation will lead the way.
Job Introduction
The Receptionist is responsible for ensuring a smooth and welcoming experience for visitors, customers, contractors, and employees at the Concord Head Office location of Magna Exteriors, Magna Powertrain and Magna Corporate. In addition, this role will support Human Resources with Employee engagement initiatives and other functions in an administrative capacity.
Major Responsibilities
  • Answer and direct incoming calls
  • Greet and register all visitors, customers and contractors in a friendly and courteous manner
  • Update phone list and distribute employee list through Fire Evacuation
  • Receive, sort and distribute inter-company and external mail and faxes for all employees in the building
  • Track, organize and prepare couriered parcels for delivery; contact courier when there are delivery issues
  • Maintain and continuously improve the effectiveness of the departmental policies and procedures
  • Help support HR and participate in employee engagement events including company BBQ and Christmas Luncheon
  • Maintain office supplies and manage office contracts (shredding, plants, etc.)
  • Ensure that all boardrooms are prepared and set-up for special visitors and meetings.
  • Track invoices and Purchase Orders for Accounts Payable; along with designating to the right person.
  • Take on any special projects as assigned by management
Knowledge and Education
Minimum completion of high school diploma or equivalent
Post-secondary education in Human Resources is preferred
Work Experience
Minimum one year of reception or administration experience
Skills and Competencies
  • Exceptional English communication skills, both verbal and written
  • Excellent problem-solving abilities
  • Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines
  • Intermediate capabilities in Microsoft Office with emphasis on Outlook, Word, PowerPoint and Excel
  • Able to work independently with minimal supervision, maintain a high level of accuracy while under pressure of deadlines
  • Highly motivated, work with a high degree of confidentiality, discretion and integrity in all aspects of the job
  • Customer-focused, team player with ability to interact effectively with all employee levels in positive, cooperative, and productive manner
  • Flexible and versatile
  • High degree of initiative and sound judgment
  • Demonstrate commitment to personal development through ongoing in-house and external training
  • Strong documentation and organizational skills
  • Excellent attendance and timekeeping habits