Executive Assistant to the Executive Director
Salary Range: $50,000–$62,000 (based on full time)
(commensurate with qualifications and experience)
Time Commitment: This is a part time position, approximately 20-25 hours/ week.
Reports To: Executive Director
Location: Abbotsford, BC
About the Role
Pacific Voices is seeking a highly organized and detail-oriented professional to join our team as Executive Assistant to the Executive Director. This role provides high-level administrative, operational, and communications support to ensure the effective leadership and day-to-day functioning of the organization. Working closely with the Executive Director, the Executive Assistant helps coordinate executive priorities, Board relations, artistic and organizational planning, and internal and external communications. This position plays a key role in ensuring information flows smoothly across the organization, timelines are met, and administrative systems support excellence in programming, member experience, and community engagement.
This role would be ideal for someone who wants to work during the school day.
Qualifications
· Commitment to the mission, vision, and Christian foundation of Pacific Voices
· Minimum of a university earned certificate or diploma in office or business administration (or related field) is required. Bachelor’s degree (Communications, Marketing, Public Relations, or related field) is an asset.
· Minimum of six (6) years’ experience in an executive assistant, administrative, or coordination role, preferably within a nonprofit, arts, or faith-based organization.
· Strong organizational, communication, and administrative skills with high attention to detail
· Demonstrated ability to support senior leadership with professionalism, discretion, and sound judgment
· Proficiency in Microsoft Office and/or Google Suite, along with collaboration tools such as Teams, Zoom, or Meet
· Experience coordinating communications, meetings, and organizational documentation
· Ability to work occasional evenings and weekends in support of rehearsals, concerts, meetings, and events
· Criminal Records Check with Vulnerable Sector screening required
How to Apply
Interested candidates are asked to submit a resume and cover letter (in Adobe PDF format) outlining their experience and interest in the role to:
· Attn: Chair of the Board, Pacific Voices
· [email protected]
Learn more at pacificvoices.ca. Please visit the About\Careers section for the full job description. The posting will remain open until filled.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, Pacific Voices will contact only candidates receiving an interview. We thank all applicants for considering Pacific Voices. Shortlisted applicants may be required to undergo a criminal record check and/or verification of their education credentials.
Pay: $50,000.00-$62,000.00 per year
Benefits:
Work Location: Hybrid remote in Abbotsford, BC
