About the Role
We are seeking a highly organized, proactive Administrative Assistant / Office Manager to support daily operations and ensure the smooth functioning of our office. This role is ideal for someone who thrives in a fast‑paced environment, takes ownership of their work, and brings professionalism and warmth to every interaction.
Key Responsibilities
- Office Management — Oversee day‑to‑day office operations, maintain supplies, and ensure a clean, efficient workspace.
- Administrative Support — Manage calendars, schedule meetings, prepare documents, and support consultants with administrative tasks.
- Client Service — Client meeting and file preparation, greet clients, answer calls and emails, and provide a positive, professional first point of contact.
- Record Keeping — Maintain organized digital and physical filing systems, track correspondence, and support compliance requirements.
- Project Coordination — Support internal projects, prepare meeting materials, and help keep initiatives on schedule.
- Team Support — Assist staff with administrative needs, coordinate internal communications, and help maintain a positive office culture.
Qualifications
- Previous experience in an administrative, office management, or customer service role.
- Excellent organizational skills with attention to detail.
- Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort with learning new software.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- Professional, friendly, and solutions‑oriented approach.
- Experience in financial services or professional services is an asset but not required.
What We Offer
- Competitive compensation based on experience.
- Bonus structure is based on annual growth assessment.
- A supportive, collaborative work environment.
- Opportunities for professional development and growth.
- A role where your contributions directly support the success of the team and the clients we serve.
Join us in creating an energetic environment where your organizational talents shine! This role offers the opportunity to make a meaningful impact on daily operations while supporting a collaborative team dedicated to excellence. We value proactive problem-solvers who thrive in fast-paced settings and are eager to grow their administrative expertise!
Pay: $30,000.00-$45,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Vision care
Work Location: In person
