The Temporary Church Administrator is responsible for supporting the smooth day-to-day operations of the church. This role serves as a central point of coordination between staff, congregation members, tenants, volunteers, and the wider church community. The Administrator ensures clear communication, organized scheduling of church activities, and accurate oversight of building usage and related financial processes.
The role requires a welcoming presence that reflects and supports the mission and values of the church.
Location: Danforth Ave and Coxwell Ave- Toronto
Start Date: Jun 2025 (min 2 months)
Pay Rate:$23-25/hr for 20 hours per week.
The Temporary Church Administrator reports to the Ministry and Personnel Committee and the Church Board.
- Work collaboratively with church staff, contract workers, and volunteers
- Demonstrate understanding of and support for the church’s mission and values
- Maintain a welcoming, respectful, and professional presence in all interactions
- Ensure timely communication and coordination across all areas of church operations
- High school diploma or equivalent (required)
- Minimum 1 year of administrative experience
- Experience with QuickBooks (required or strong asset)
- Strong organizational and communication skills
- Ability to manage multiple priorities in a community-based environment
- Manage daily operations of the church office and receive visitors during office hours
- Schedule rental groups and follow up with prospective rental clients
- Maintain and monitor building usage, bulletin boards, mailboxes, flyers, and related materials
- Coordinate communication between staff, custodian, and property committee regarding building use, repairs, and maintenance needs
- Manage communication channels (phone, email, mail) and respond in a timely manner
- Address and resolve issues reported by building or space users
- Communicate repair or maintenance needs to appropriate parties
- Coordinate information flow between staff, volunteers, and contractors to ensure smooth operations
- Manage office supplies and order liturgical and administrative materials as needed
- Provide administrative support to church leadership as required
- Support coordination of resources for Sunday worship services
- Record and distribute minutes from monthly board meetings
- Maintain and update the master church calendar
- Prepare occasional congregational mailings and communications
- Prepare and issue cheques for approved bills
- Record e-transfer payments from space users on a monthly basis
- Maintain financial records using QuickBooks, including accounts payable and receivable
- Provide regular updates and flag concerns to the Treasurer
The Temporary Church Administrator may choose to participate in church fellowship and worship activities on a voluntary basis. Participation during work hours is permitted as long as it does not interfere with assigned administrative responsibilities.
