Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office environment. Your energetic approach will help facilitate efficient daily activities, manage communications, and support various departments with professionalism and enthusiasm. This paid position offers an exciting opportunity to develop your skills in a fast-paced, collaborative setting while making a meaningful impact on our organization’s success.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes.
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with company policies.
- Support clerical functions such as proofreading correspondence, preparing reports, and handling mail distribution.
- Assist with appointment scheduling, calendar management, and coordinating meetings for team members.
- Handle billing, invoicing, and basic bookkeeping duties using QuickBooks to support financial processes.
- Provide customer support by addressing inquiries professionally and courteously via phone or email, demonstrating strong phone etiquette and organizational skills.
Skills
- Proven experience with office administration, clerical tasks, and customer service in a professional setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and computer skills necessary for data entry and document management.
- Familiarity with QuickBooks for bookkeeping and financial recordkeeping.
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Excellent typing speed combined with proofreading skills to produce accurate documents swiftly.
- Experience working in medical or dental offices is a plus—knowledge of front desk procedures such as patient check-in/out and medical office experience is highly desirable.
- Ability to operate multi-line phone systems confidently while maintaining professional phone etiquette.
- Knowledge of filing systems—both electronic and paper-based—and experience supporting administrative functions such as calendar management and appointment scheduling.
Join us as an Administrative Assistant if you’re eager to bring your organizational talents to a vibrant team! Your proactive attitude will help us deliver exceptional support across all areas of our organization while advancing your career in a rewarding environment.
Pay: $22.00-$26.00 per hour
Benefits:
- Dental care
- Extended health care
- Paid time off
Work Location: In person
