Office & Project CoordinatorJob Overview
Root Developments is looking for a highly organized, detail-oriented Office & Project Coordinator to join our growing team. This role is ideal for someone who enjoys balancing office administration with project coordination in a fast-paced construction environment.
As the Office & Project Coordinator, you’ll play a key role in supporting our project managers and ownership team by keeping projects organized, ensuring accurate documentation, coordinating communication, and helping maintain the day-to-day operations of the office. If you’re proactive, dependable, and enjoy creating systems that keep projects moving efficiently, we’d love to hear from you.
Key Responsibilities
- Prepare and issue customer invoices.
- Track employee hours, labour allocation, and job costing.
- Organize and maintain project files, schedules, contracts, and documentation.
- Coordinate communication between clients, subcontractors, suppliers, and internal team members.
- Schedule meetings, site visits, inspections, and project milestones.
- Assist with purchase orders, change orders, project documentation, and general project administration.
- Support Project Managers and Ownership with daily operational and administrative tasks.
- Maintain accurate records within construction management and accounting software.
- Monitor project schedules and assist with tracking project progress.
- Prepare reports, spreadsheets, meeting minutes, and other project documentation.
- Assist with office administration, filing, and maintaining organized digital records.
Qualifications & Skills
The ideal candidate will have:
- Previous experience in an administrative, project coordination, or construction office role.
- Experience using project management software (experience with Buildertrend, Procore, Microsoft Project, Monday.com, Asana, or similar platforms is considered a strong asset).
- Experience with QuickBooks or similar accounting software.
- Strong working knowledge of Microsoft Excel, Word, and Outlook.
- Experience using Google Drive, Google Docs, Google Sheets, and Google Calendar.
- Excellent organizational and time management skills with the ability to manage multiple priorities.
- Strong communication and customer service skills.
- High attention to detail and accuracy.
- Ability to work independently while collaborating effectively with a team.
- Comfortable learning new software and adapting to changing priorities.
- Experience in the construction, design-build, or project management industry is considered an asset but is not required.
What We’re Looking For
We’re looking for someone who:
- Takes initiative and enjoys solving problems.
- Thrives in a fast-paced environment.
- Is highly organized and dependable.
- Communicates professionally with clients, trades, and suppliers.
- Enjoys supporting a collaborative team and helping projects stay on track.
- Has a positive attitude and is eager to grow with our company.
Why Join Root Developments?
At Root Developments, you’ll be part of a collaborative team that values professionalism, continuous improvement, and quality craftsmanship. You’ll have the opportunity to contribute to exciting residential and commercial projects while building valuable experience in project coordination, construction management, and business operations.
Pay: $24.00-$28.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Vision care
- Work from home
Work Location: In person
