Position Overview: The Administration and Bookkeeping role plays a crucial part in ensuring the smooth operation of daily administrative tasks and maintaining accurate financial records for our organization. This position requires strong organizational skills, attention to detail, and proficiency in bookkeeping principles. The ideal candidate will be responsible for managing administrative functions, financial transactions, and providing support to the overall operations of the company.
Key Responsibilities:
1. Bookkeeping and Financial Management:
· Maintain accurate financial records by recording and reconciling daily financial transactions.
· Prepare and process invoices, receipts, payments, and purchase orders.
· Conduct regular bank reconciliations and monitor cash flow.
· Prepare financial reports, including income statements, balance sheets, and cash flow statements.
· Assist in budget preparation and financial forecasting.
· Ensure compliance with accounting principles, company policies, and relevant regulations.
2. Administrative Support:
· Manage day-to-day administrative tasks, including correspondence, filing, and data entry.
· Coordinate meetings, appointments, and travel arrangements for team members.
· Assist in the preparation of reports, presentations, and other documents.
· Maintain office supplies inventory and place orders when necessary.
· Handle incoming and outgoing mail and packages.
· Respond to inquiries and provide general administrative support to staff members.
3. Records Management:
· Maintain organized and up-to-date physical and electronic filing systems.
· Manage employee records, including timesheets, leave requests, and performance evaluations.
· Ensure compliance with record-keeping requirements and confidentiality policies.
· Assist in HR-related tasks, such as onboarding new employees and maintaining personnel files.
4. Communication and Coordination:
· Serve as a point of contact for internal and external stakeholders, including clients, suppliers, and vendors.
· Coordinate meetings, conferences, and events.
· Facilitate effective communication within the organization and between departments.
· Collaborate with team members to streamline administrative processes and improve efficiency.
5. General Office Management:
· Maintain a clean and organized office environment.
· Oversee maintenance and repairs of office equipment and facilities.
· Assist in the coordination of office security and access control measures.
· Support other departments with administrative tasks as needed.
Job Types: Permanent, Full-time
Schedule:
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Kelowna, BC: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 2023-08-04
