Location: Vancouver, BC
PBI Actuarial Consultants Ltd. is currently seeking an Administrative Assistant to join our team.
About us
PBI is an employee-owned Canadian firm based in Vancouver with offices in Montreal and Burlington.
We are a firm that specializes in providing pension, benefit and investment consulting services for private and public sector, multi-employer and jointly trusteed pension and benefit plans. For more information about PBI, please see our website: www.pbiactuarial.ca.
A unique work environment
PBI’s work culture is based on an open-minded team philosophy. We value the active involvement of all our associates and encourage ownership thinking.
At PBI, we foster growth both from a personal and professional level by providing a healthy and respectful learning environment. Our core values include cooperation, self-sufficiency for both teams and individuals, dedication towards our clients and our Company, continued skill development, confidentiality, efficiency, creativity, thoughtful decision-making, precision, and synergy.
Job Summary
Administrative Assistant plays a crucial role in supporting the efficient functioning of our office. Your responsibilities as an Administrative Assistant at PBI are as follows:
Key Responsibilities[DC1]
· Correspondence and Documentation: Draft and edit documents, letters, reports and other materials as needed. This may include proofreading accuracy and formatting.
· Document Management: Organize and maintain physical and digital files, including documents, reports and records.
· Administrative Support: Assist other team members or departments with administrative tasks as required. This can include data analysis, presentation preparation and other ad-hoc projects.
· Scheduling and Managing Meetings: Maintain associates' and leaders' schedules, setting appointments, arranging meetings and ensuring that important dates and deadlines are met.
· Travel Arrangements: Handle travel arrangements for associates, including booking flights, hotels, transportation and creating travel itineraries when necessary.
· Meeting and Event Coordination: Assist in planning and organizing meetings, conferences, and events, including booking venues, coordinating schedules, and managing logistics.
· Data Entry and Record Keeping: Input data into databases or spreadsheets, ensuring accuracy and completeness as well as maintaining and updating records as needed.
· Client Support: Provide support to clients, including addressing general inquiries, connecting them with the appropriate personnel and maintaining positive relationships.
· Office Organization: Keep the office running smoothly by ordering supplies, ensuring equipment is maintained and arranging for repairs or maintenance when necessary.
· Reception Support: Assist with backing up the receptionist when necessary, including handling incoming calls (switchboard), mailing and couriers.
Qualifications
· Diploma required, preferably in Office Administration
· 10+ years experience in Actuarial, Consulting, and/or Law firms
· Expert in Microsoft 365, specifically Word, PowerPoint and Outlook (with basic Excel knowledge)
· Basic knowledge of Adobe Acrobat Pro
· Attention to detail and strong organizational skills
· Strong communication skills, both written and oral
· Able to work under deadlines and on several projects simultaneously
· Commitment to superior client satisfaction
· Oral and written proficiency in English
· Knowledge of Maximizer CRM is an asset
Other qualities
· Excellent writing, editing and proofreading skills
· Experience with Adobe Photoshop
· Is a team player, yet is self-sufficient and shows initiative
· Reliable and consistent
Terms and conditions of employment
· Permanent employment
· 37.5-hour weekly schedule
· The first six months of training is to be completed in-person, at the office; hybrid flexibility available thereafter
· Enrolment in extended health benefits and company pension plan
· Salary dependent on experience ($55,000 - $62,500)
· Budget for courses and professional training
· Starting date: As soon as possible
If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Those who would like to apply must send their cover letter and résumé to Irina Botis.
By email: [email protected]
About PBI
PBI Actuarial Consultants Ltd. is a dynamic and growing company providing actuarial, administrative, and investment consulting services for pension and benefit plans, as well as various trust funds. PBI serves clients across Canada from offices in Vancouver, Montreal, and Toronto with a focus on multi-employer plans, non-profit, and public sector organizations. Visit our website at www.pbiactuarial.ca to learn about our services, sign up for our newsletter, or connect with our experts for more information.
Job Types: Full-time, Permanent
Pay: $55,000.00-$62,500.00 per year
Additional pay:
Benefits:
- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Wellness program
Flexible language requirement:
Schedule:
Ability to commute/relocate:
- Vancouver, BC V7X 1M5: reliably commute or plan to relocate before starting work (required)
Experience:
- Front desk: 10 years (required)
- Administrative experience: 10 years (required)
Work Location: In person
Application deadline: 2024-11-16
