Working under the direction of the Director, University Events & Assistant to the Chancellor, and under the general supervision of the Manager, University Events, the incumbent plays a key implementation role as a member of the University Events team responsible for planning and executing University ceremonies and official functions.
Typical events support assigned to the incumbent includes top level institutional and Presidential ceremonies, special events, and receptions. As a member of the team, the University Events Coordinator will coordinate events in the planning, execution and follow-up phases.
On occasion, the incumbent may have to serve as back up to the Office Assistant and perform such duties as telephone reception.
University Degree or equivalent combination of education and experience.
Minimum of three (3) years progressively responsible experience in special event planning, complemented with related administrative or secretarial experience, strong organizational skills with expertise in project management and coordination preferred; Knowledge of the University’s organizational structure, protocol and diplomacy a definite asset.
Computer skills in Microsoft Office, Excel, Access, and computer proficiency with database and scheduling software; Knowledge and ability in desktop design of formal invitations.
Excellent written and oral communication skills. Superior interpersonal skills – flexibility, tact, perseverance, demonstrated ability to provide a high level of service; Demonstrated attention to detail and accuracy, initiative, strong time management skills, ability to exercise sound judgment in prioritizing work, and must be a team player.
This is a Term position ending November 15, 2020.