Executive Assistant
Guarana Marketing
Sherbrooke, QC

The EA will be the key administrative support with core responsibilities including but not limited to calendar and travel management, report preparation, and presentation development. Additionally, the EA will be responsible to manage ad-hoc information requests and will be on point to receive high-level visitors and interface with all departments across the company as appropriate.

POSITION RESPONSIBILITIES

  • Manage executive communications, including taking calls, and responding to emails
  • Coordinate and book travel (national and international) and prepare expense reports through Concur
  • Outlook calendar management including scheduling meetings and providing meeting recaps
  • Prepare internal and external corporate documents for team members i.e. reports, presentations, and follow up actions
  • Maintain an organized filing system of paper and electronic documents
  • Perform general and executive office duties as required
  • Manage and execute on special projects as assigned
  • Provide support with tactical marketing projects and traffic coordination as needed

POSITION SKILLS & REQUIREMENTS:
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  • Associate’s or Bachelor’s degree
  • Minimum 2+ years of experience as a top-notch Executive Assistant reporting directly to executive management and supporting senior level staff
  • Experience working in a Marketing department or agency
  • Proactive and motivated self-starter who drives for results
  • Strong organizational, project management and problem-solving skills
  • Outstanding ability to multi-task effectively in a fast-paced environment
  • Strong communication and organizational skills
  • Proofreading skills
  • High level of confidentiality, professional judgment, discretion and diplomacy
  • Exemplary planning and time management skills
  • Extreme attention to detail, follow through and ability to prioritize tasks while working independently
  • Exceptional interpersonal skills, communications and relationship management
  • Ability to anticipate needs of the executive team and senior level decision making skills
  • Friendly and professional demeanor
  • Productive working in a collaborative, team environment with minimal oversight
  • Advanced Microsoft Office skills (Excel, PowerPoint, Word) with the ability to become familiar with proprietary programs and software.

Job Types: Full-time, Part-time, Contract