Job Summary
We are seeking a motivated Entry-Level Office Administrative Coordinator & Client Services Coordinator to join our team. This full-time or part-time position offers an excellent opportunity for individuals interested in developing their administrative and customer service skills within a professional office environment. The role involves supporting daily office operations, managing client interactions, and ensuring smooth workflow across various departments. Ideal candidates will possess strong organizational abilities, excellent communication skills, and proficiency with office software.
Duties
- Provide front desk support, greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Assist with filing, document management, and maintaining organized records
- Support client services by responding to inquiries, scheduling appointments, and providing exceptional customer support
- Perform clerical tasks such as proofreading documents, maintaining calendars, and managing correspondence
- Support bookkeeping activities including basic invoicing and record keeping for financial transactions
- Coordinate with team members to ensure efficient office operations and timely completion of administrative tasks
- Maintain a clean and organized work environment to promote productivity and professionalism
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is preferred
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with attention to detail in data entry and document management
- Effective communication skills including phone etiquette and customer service experience
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Clerical experience or administrative background is a plus, especially in medical or dental office settings
- Ability to proofread documents accurately and maintain high-quality work standards
- Strong organizational skills with the ability to prioritize tasks effectively
- Experience with front desk operations, multi-line phone systems, filing, and general office procedures is desirable
This position provides an engaging environment for those eager to grow their administrative expertise while supporting a dynamic team. We value professionalism, attention to detail, and excellent communication skills in our candidates.
Pay: $47,000.00-$62,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
